Programme Assistant

Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎1 year (Extension subject
to availability of funds, satisfactory performance & continuing need for
position)
Job Posting : Apr ‎2, ‎2023, ‎7:24:‎32 AM
Closing Date : Apr ‎23, ‎2023, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/CRP Communication, Resource Mobilization and
Partnership
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The mission of the CRP Department is to strategically support and oversee all
communication and resource mobilization activities in the region (including
regional and country offices), build strategic alliances and partnerships, and
manage external relations. The Department manages WHO/EMRO's relationship with
the international community by contributing to the positioning of the
Organization's regional health priorities into the agenda of the international
community and in positioning the Organization to attain technical and
strategic recognition within the regional and global settings.

DESCRIPTION OF DUTIES

‎1. Provide full administrative support including drafting in line with WHO
style guide, reviewing and dispatching of correspondence, reports, documents,
etc., independently compose and finalize correspondence of administrative
nature and draft interim replies, draft presentations as guided by
professional staff.
‎2. Receive, screen and log all incoming correspondence, search for
information and attach background, provide unofficial translation, if needed,
take minutes of unit meetings, update and maintain unit filing system (paper
based, electronic and database).
‎3. Follow up on the implementation of programme activities and ensure timely
submission of unit's contributions; respond to and act on telephone enquiries,
assess the urgency of programme matters and refer them to appropriate staff
for action, inform and remind professional staff in the unit of deadlines,
provide supporting material as appropriate.
‎4. Organize the travel of the Regional Adviser and unit staff, including
raising travel requests (TRs) in the General Management System (GSM), security
clearance, finalizing travel itineraries and hotel bookings etc., and
following up and maintaining records on the submission of duty travel reports.
‎5. Provide full administrative support to the unit's intercountry meetings,
draft rationale and plan (including approximate costs) for meetings, compile
and process all necessary documentation, liaise with participants, issue TRs,
effect payments for participants, follow up on travel claimsand complete
logistical and financial arrangements.
‎6. Using GSM, carry out the function of project administrator; entering unit
workplans, monitoring availability of funds and financial expenditures
according to the approved workplan, initiating expenditure batches, and
liaising and coordinating with country offices on the implementation of the
workplan related to the concerned programme.
‎7. Initiate and process different transactions in GSM, including procurement
of goods & services; completing necessary forms, obtaining approvals for APWs
and submitting documentation to the Administrative Assistant, and following up
with concerned parties on the receipt of deliverables and finalization of
payments.
‎8. Update the unit's webpages linked to the programmatic areas.
‎9. Assist/replace administrative staff in the Department, and perform other
relevant duties within their scope of responsibility as required

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by secretarial
training
Desirable : University degree in communication, business administration,
social sciences or related field an asset

Experience

Essential : At least five years' progressive administrative experience
Desirable : Relevant experience in UN or international organizations

Skills

• Good organizational skills.


• Ability to maintain good working relationships with staff, experts and visitors.


• Demonstrated ability to translate routine correspondence into English.


• Very good time management and stress management skills.


• Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.

WHO Competencies

The Enhanced WHO Global Competency Model can be found at
https://intranet.who.int/homes/pml/documents/enhanced who global competency
model_february ‎2015.pdf
* Teamwork
* Respecting and promoting individual and cultural differences
* Communication
* Producing results
* Moving forward in a changing environment

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Beginners knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• Staff members in other duty stations are encouraged to apply.


• For information on WHO's operations please visit: http://www.who.int.


• WHO is committed to workforce diversity.


• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.