Admin & Partnership Associate

Grade : G6
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎2 years (Extension subject
to availability of funds, satisfactory performance & continuing need for
position)
Job Posting : Jan ‎18, ‎2023, ‎12:50:‎33 AM
Closing Date : Feb ‎1, ‎2023, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/CRP Communication, Resource Mobilization and
Partnership
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The "Partnerships" is one of three new programmatic "pillars" that make up the
WHO/EMRO Department of Communications, Resource Mobilization and Partnership
(CRP). The Vision for the CRP Department is "WHO is well resourced, actively
engaged with partners and trusted as the lead, credible voice for health in
the Eastern Mediterranean Region." This vision is co-enabled by the
Partnerships Programme whose strategic objective is to "Ensure that WHO's
external engagements are strategic, coherent, coordinated, transparent, risk
managed and in the interest of the entire organization". The specific
objectives of the Partnerships Programme are to: Explore Regional and Country
Offices' potential areas for growing partnerships in coordination with WHO/HQ
as relevant; Join and/or initiate, plan, develop, resource and closely mange
partnerships; Monitor partnerships to regularly assess their value-added with
regard to extending WHO/EMRO's technical reach; providing visibility and
advocacy; generating resources and advise senior management to inform
decision-making and oversight of partnerships.

DESCRIPTION OF DUTIES

Coordinate and supervise junior admin staff in PFH unit as and when required
for close follow-up on all routine work to ensure full implementation of
planned activities. Develop, monitor, and evaluate the unit's/programme
biennial activity workplan(s) in GSM that identify the most effective
interventions for delivering the outputs with consideration to value-for-
money, equity, gender and human rights and appropriate risk mitigation
activities. Monitor budget implementation of different awards and report
monthly to the supervisor on the status of awards linked to PFH activity
workplan(s)and PFH staff salaries embedded in the BC salary workplan. Ensure
funds are distributed and budgeted as instructed, activities are timely
implemented, initiate expenditure batch as and when instructed. Monitor awards
expiry dates, alerts and advise the supervisor on alternatives as appropriate
and liquidate obligations and undertaking reconciliation as required. Draft
reports for supervisor for mid-year review and end of biennium assessment
including key performance indicators (KPI), end of biennium report and output
score cards (OSC). Provide resources breakdown in terms of human resources and
implementation of activities, compile inputs from relevant staff, and ensure
submission on deadlines. Initiate, process and follow-up on different
transactions on e-workflow and GSM including procurement of goods and
procurement of services for non-staff contracts such as Consultants, APWs, GES
…. etc. Verify obligating documents, cross-checking relevant information
available from GSM or other on-line systems, ensuring the availability of
funds, ensure obtaining necessary approvals and clearances of obligating
documents, checking them for completeness, compliance and following-up on
missing elements. Follow up with concerned parties on the receipt of
deliverables, evaluation reports and finalization of payments. Maintain,
update and expand the unit's different rosters for partners, suppliers,
consultants and other relevant professionals. Follow up and coordinate with
technical departments and other units including CRM to assure timely and
compliant submission of documentations related to FENSA including processing
of MOUs and Project collaboration agreements (PCAs).Initiate correspondence,
finalize correspondence/reports for signature, prepare tables, graphs and
PowerPoint presentations, take minutes of unit meetings which may be of a
confidential nature within the assigned area of responsibility. Assess the
urgency of programme matters and advise/guide on appropriate action related to
submissions of unit's contribution and provide needed supporting materials.
Prepare routine and ad hoc financial reports using GSM and other related
sources of information to assist the supervisor in taking appropriate
decisions and to ensure that funds are utilized optimally and timely. Provide
full administrative support to the unit's intercountry meetings, trainings
consultations…etc, including assistance for the preparation of the rationale,
issuing costing sheet, compile and process all necessary documentation. Draft
selected sections of the meetings technical reports and compile comments and
feedback of the unit technical staff and other experts/reviewers for
finalization of the reports. Organize and follow-up all the administrative
issues related to the travel of the supervisor and staff in PFH unit including
GSM formalities.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by experience
or training in related fields
Desirable : University degree in Administration, Communications,
Marketing, or a related field.

Experience

Essential : At least eight years of experience in administration and/or
other relevant fields.
Desirable : Relevant experience in UN or international organization.

Skills

Good filing and organizational skills. Ability to maintain good working
relationships with staff, experts and visitors. Demonstrated ability to
translate routine correspondence to English. Very good time management and
stress management skills. Very good knowledge of WHO rules, manuals,
practices, procedures and WHO Style Guide applicable to the administrative
level an asset.

WHO Competencies

Enhanced WHO Global Competency Model:
https://www.who.int/employment/WHO_competencies_EN.pdf?ua=
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic .
Desirable : Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎306,192 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• For information on WHO's operations please visit: http://www.who.int.


• WHO is committed to workforce diversity.


• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.


• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
  (a) Your profile on Stellis is properly completed and updated.
  (b) All required details regarding your qualifications, education and training
  are provided.
  (c) Your experience records are entered with elaboration on tasks performed at
  the time.