Assistant To Team

Grade : G3
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎2 years (Subject to
availability of funds, satisfactory performance.)
Job Posting : Sep ‎17, ‎2023, ‎1:37:‎12 AM
Closing Date : Oct ‎1, ‎2023, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/BOS Business Operations
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The Records, Archives and Mailing (RAM) unit isresponsible for a range of
services including logistics support, mail handling services as well as
physical and online archiving. Through continuous evaluation and assessment of
such services, RAM is ensuring adequate support tothe Regional and Country
Offices is provided for an effective implementation of technical programmes.

DESCRIPTION OF DUTIES

The incumbent will be performing the following duties:
* Check the archiving files (Subject/Project) in EMRO Registry and filtrate them from un-needed correspondences and prepare necessary correspondences for the next step of archiving (online archiving).
* Scan the well-prepared archiving files, keep a scan copy of the file contents, upload the scanned archiving files to the online platform, accessible to staff members.
* Contributes to the EMRO Photo Library, by adding suitable Tags/Keywords for photos, depending on the content of the picture and as appropriate, following the office guidelines.
* Drafts related correspondences, and maintains files updated.
* Record all transactions in the mailing database system, and generates related reports form the system as may be required.
* Prepares and dispatches pouches and official mail, and ensures timely delivery at destination.
* Arranges for necessary formalities for clearance of incoming pouch, parcels and confirms receipt, and follows up with airlines, shipping agents, airport authorities and courier companies to ensure proper and timely handling.
* Assists and replaces other REG staff as required.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education or equivalent.
Desirable : University degree in business administration or equivalent.

Experience

Essential : Two years of relevant practical experience in administrative
work.
Desirable : Some experience in WHO, with a good knowledge of
administrative rules and regulations, procedures and practices of an
organization in the UN system.

Skills

Maintains and updates knowledge in the use of office technology through in-
house courses, on-the-job training and/orself-training.
Keeps a breast of changes in procedures and practices, rules and regulations,
organizational structure, in the department and WHO.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Beginners knowledge of French.

Other Considerations: (e.g. Physical Workplace Condition, if other than normal
office environment; IT Skills; etc.):
* Good knowledge of standard office software.
* Experience with WHO operating systems is an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎197,617 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.


• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
  ‎1 -Your profile on Stellis is properly completed and updated.
  ‎2- All required details regarding your qualifications, education, training and
  experience are provided under relevant sections.
  ‎3- Your experience records are properly entered with elaboration on tasks
  performed at the time.


• Enhanced WHO Global Competency Model:
  https://www.who.int/publications/m/item/enhanced-who-global-competency-model


• Only candidates under serious consideration will be contacted.


• A written test and/or an asynchronous video assessment may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• According to article ‎101, paragraph ‎3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  The WHO is committed to achieving gender parity and geographical diversity in
  its staff. Women, persons with disabilities, and nationals of unrepresented
  and underrepresented Member States (
  https://www.who.int/careers/diversity-equity-and-inclusion
  ) are strongly encouraged to apply.
  Persons with disabilities can request reasonable accommodations to enable
  participation in the recruitment process. Requests for reasonable
  accommodation should be sent through an email to
  [email protected]


• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• For information on WHO's operations please visit: http://www.who.int.


• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.


• The statutory retirement age for staff appointments is ‎65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.


• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.


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