Developmental assignment - Team Assistant

Grade : G4
Contractual Arrangement : Developmental opportunity
Contract Duration (Years, Months, Days) : ‎2 months
Job Posting : Sep ‎12, ‎2023, ‎7:45:‎36 AM
Closing Date : Sep ‎19, ‎2023, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/CRP Communication, Resource Mobilization and
Partnership
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.
.
This opportunity is open to WHO staff members who hold continuing and
fixed-term appointments in all staff categories, and who have served at least
two years in their current position, as specified in the Policy on
STDAs.

SUPERVISOR'S APPROVAL IS MANDATORY FOR YOUR APPLICATION TO BE CONSIDERED


Please send the completed approval form to
[email protected] (for assignments published in Geneva), and to
the regional HR focal points for all other requisitions, prior to the
requisition closing date.

DESCRIPTION OF DUTIES
The main responsibilities related to the development assignment are as
follows:
* Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
* Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
* Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.
* In line with WHO procedures and rules, provide secretarial support during intercountry meetings, including issuance of letters and TRs for temporary advisers and participants.
* Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
* File documents in accordance with the filing system in use and obtain relevant information/background as required.
SUPERVISOR DURING THE ASSIGNMENT
Ms May Abdalwareth, Admin & Communication Associate
Mr Omid Mohit, Senior Technical Manager

PERCENTAGE OF WORKING TIME
Full time
LANGUAGE SKILLS
Essential: English and Arabic
Desirable: Knowledge of French

REMUNERATION
Your current contractual arrangements and benefits will not be affected. If
your developmental assignment involves a short-term move to another duty
station, you will receive the hotel component of the first ‎60 days DSA rate of
the duty station where you will be temporarily based throughout the entire
assignment. Travel costs in economy class will be covered.

EXPECTED BENEFITS

Benefits expected for the receiving office:
This Short -term staff development assignment is designed to provide a
mentorship opportunity for SCH/CRP Admin and Communication Associate to coach
the interested staff who would like to develop admin and programme assistance
hands on skills through on job trainings. The STDA will foster knowledge
transfer and create a learning opportunity for both mentor and mentee staff
members. Furthermore, the STDA will provide extended support to the unit to
handle the increased admin workload due to the Regional Committee and other
concurrent events.

Benefits expected for the staff member:
* Drafting emails and correspondence
* Procurement processes (APW, GES, non-Grant LTA, consultancy contract.
* initiate TRs and travel arrangements
* Mailing and dispatch form
* Using tracking Sheets