HR Officer

Date: ‎22 Aug ‎2023
Company: Air Arabia Egypt (E5)
Location: Cairo, EG
Country: EG
Job Purpose
Acts as the focal point for all Human Resources services including but not
limited to talent acquisition, staffing, employment processing, onboarding,
employee services, affirmative action, employment law compliance, handling
grievances and disciplinary actions, off-boarding, participating in career
fairs, promoting the company through recruitment campaigns, advocating
internship programs and participating in key HR projects.
Key Result Responsibilities
‎1. Works closely with the HR-Business Manager on supporting the management of
human resources on a day-to-day basis and ensuring the operational functions
run efficiently with required staffing and highly engaged employees.
‎2. Establishes effective relationships with Line Managers and employees and
provides quality advice and service to management on daily employee services
and performance management issues.
‎3. Assists the HR-Business Support Manager in developing and implementing
function related policies and procedures and in updating the same in the HR
General Policies manual and on the portal.
‎4. Conducts recruitment planning meetings. Verifies the requisition form
received from Line Managers versus the approved manpower budget and provides
necessary analysis on justifications for the non-budgeted requests to the Head
of HR for approval.
‎5. Designs the framework for (internal/external) advertisements of the agreed
vacancies ensuring alignment of criteria and content with the required
competencies; decides on the channels to be adopted and follows up on the
release of the vacancies.
‎6. Utilizes available resources and tools such as CVs databank, sourcing
engines, LinkedIn, and recruitment agencies, to identify candidates for the
vacancies handled based on given skill sets and competencies. Organizes and
conducts Recruitment Campaigns/Open Days/Career Fairs.
‎7. Organizes the interview and assessment arrangements and formalities
including necessary material, logistics, invitations to candidates and
designated managers/panel, facilitation of stages, and results.
‎8.Ensures proper communication is established with candidates on the results
of their interviews, i.e., appropriate feedback that reflects accurate status
and maintains a positive corporate image of Air Arabia at all the times.
Key Result Responsibilities - Continued
‎09. Ensures all pre-offer formalities such as collecting documents, security
approval, agreeing on joining dates and reference checks are handled in a
timely manner. Extends employment offers/contracts to the selected candidates;
educates them on the "T&C", policies, procedures, working hours, benefits,
entitlements, restrictions, labour laws and regulations, Insurance related
matters form ‎1,2 and ‎6.
‎10. Ensures coordination with HR teams on employment visa requirements,
travel, and hotel arrangements, if required, and with UHS (where applicable)
for medical tests to ensure they are carried out appropriately and in a timely
manner.
‎11. Provides competitive market research and prepares pay studies to help
establish pay practices and pay bands that help to recruit and retain superior
staff.
‎12. Complies with all existing governmental and labour laws and government
reporting requirements. Maintains minimal company exposure to lawsuits.
Protects the interests of employees and the company in accordance with company
Human Resources policies and governmental laws and regulations.
‎13. Participates in conducting investigations on employee grievances or
disciplinary issues. Advises managers and supervisors about the steps in the
progressive discipline system of the company.
‎14. Conducts exit interviews for staff in junior positions and analyzes the
outcome of "Attrition Reports" to recommend corrective measures accordingly.
‎15. Recommends employee services practices necessary to establish a positive
employer-employee service and promote a high level of employee morale and
motivation. Follows up with team and Line Managers on new joiner's status and
obtains their feedback on the recruitment process, general environment, and
working conditions at Air Arabia. Generates reports on the same to be utilized
for improving recruitment process and working conditions.
‎16. Initiates letters of confirmations, resignations, terminations,
retirement, transfers, re-designations, promotions, internships, and others in
coordination with HR Teams and Line Managers, this includes the special
programs and upgrades for Pilots/Cabin Crew/Technicians/Engineers (as
assigned).
‎17. Generates/reviews/ and maintains function related reports and spread
sheets such as Recruitment Status Report, Recruitment Statistics, New Joiners
Checklists, Reports, etc. Monitors the HR system to ensure it is updated with
records and documents needed; maintains databank of all qualified CVs to refer
to for future vacancies.
‎18. Tracking the Contract renewal process and perform all Personnel related
matters.
‎19. Performs any other duties as advised by Line Manage
Qualifications (Academic, training, languages)
* Bachelor's degree in human resources or sciences/ Management/Administration or equivalent from a recognized
university: alternately a higher diploma or certificate in a related field
combined with needed years of experience.
Techniques", "Effective/Advanced Interviewing Skills", "Interviewing and
Selection"," Negotiating and Influencing",
"Evaluation and Assessment", "Performance Management", etc.
* Professional HR qualifications and certificates such as PMS, HP, HRP, SHRP, etc. are preferred.
* Ability to use technology systems/tools mainly those of recruitment Sourcing Engines and agencies, ERP, etc.
* Proficient in Microsoft Office (Advanced Excel), Internet, LinkedIn, and Web Search.
* Cost Control, Project Management, and Compliance, and "Train the Trainer" trainings are an added value.
* Excellent written and verbal communication, business writing, presentations, and reporting skills etc.
* Fluent in English Language
Work Experience
* ‎6+ years of related working experience in Human Resources in any service industry preferably in Airlines out of which a minimum of ‎3 years at least working in Personnel.
* Must have worked in a mid-sized organization operating on a regional/multinational level.
* Knowledgeable in HR functions (employee services/personnel/PMS/recruitment) and corresponding processes is a pre-requisite.
* Knowledge in formalities and pre-requisites associated with Egyptian Labour law requirements is preferred.
* Must have worked on developing competency-based assessment centres and modules.
* Experienced in drafting contracts with attention to labour regulations and company's policies.
* Cost-oriented, possesses effective negotiation and problem solving skills.
* Employs effective communications and interpersonal skills to interact with all levels both internally with stakeholders and externally with vendors, service providers, candidates, and others, to achieve work requirements.
* Exposure and good relations with the available resourcing engines and recruitment agencies is preferred.
* Hands-on conducting effective interviews and assessments for candidates within agreed principles and guidelines.
* Capable of meeting deadlines without compromising the quality of outcome.
* Capable of prioritizing and assigning responsibilities as well acting in critical situations.
* High attention to details, confidentiality, and ability to implement and monitor adherence of team to policies, procedures and set measures are a must.
* Demonstrates the ability to contribute and successfully deliver against business strategy and set KPIs.