HR and Admin Officer

HR and Admin Officer, Global Health

Location:
Cairo
Cairo, ‎48, ‎11561
Egypt

DUTIES AND RESPONSIBILITIES
JOB SUMMARY
Maintain all accounts and financial records for Project HOPE Namibia's NASLL
project by accurately recording and monitoring all daily financial
transactions in accordance with GAAP, PHN's and the NASLL project donors'
(Africa CDC and Mastercard Foundation) policies, guidelines and procedures and
organizational guidelines. Manage, and reconcile accounts payable and
receivable, prepare payment requisitions, assist with external audits,
generate financial reports and maintain a complete filing system to support
the financial records and transactions of PHN .
SPECIFIC RESPONSIBILITIES
‎1. Assist PHN in establishing all financial management and operations
systems, including project financial operation guidelines for staff, creating
bank accounts specific for the NASLL project, etc.
‎2. Receive and review all procurement requisitions from the PHN NASLL
regional and country offices and program staff and collect all necessary
information and documents before submitting them for approval;
‎3. Prepare all payments requisitions to suppliers in line with Project Hope
Namibia financial policies, donor requirements and GAAP principles and submit
them for approval;
‎4. Enter all payment transactions into QuickBooks and other accounting
systems as per various Donors ' requests;
‎5. Process all payments through issuing of cheques or Electronic Financial
Transaction (EFT) payments;
‎6. Monitor and control all regional petty cash logs, reconciliations and
replenishments in QuickBooks and other systems as per various Donors'
requirements;
‎7. Prepare mid-month and monthly bank reconciliation in order to monitor
movement of funds of all programs;
‎8. Assist in collecting all missing Tax Invoices to be inserted in the VAT
Returns before submission to the Receiver of Revenue;
‎9. Process all Payroll statutory payments and other payroll deductions
withheld;
‎10. Send Proof of Payments and related breakdowns of all payroll withholdings
to the related institutions;
‎11. Scan all payment vouchers and e-mail them to PHN HQ on a monthly basis;
‎12. Maintain a complete filling system of electronic and paper based
financial records;
‎13. Assist the PHN Senior Accountant and the Finance Director to institute
effective control systems required to minimize risk inherent in the programs;
‎14. Collect all missing supporting documents to be attached to payments as
per Donors requirements;
‎15. Assist the PHN Accountant and the Finance Director with all budget and
cash forecast preparations;
‎16. Assist the Accountant and the Finance Director to prepare an audit file
for internal and external auditors;
‎17. Lead in raising any financial or security risks relevant to PHN's NASLL
project, including through monitoring and ensuring full compliance with all
national laws and regulations in the target countries of the NASLL project.
‎18. Provide support services to PHN NASLL project technical staff and
management to facilitate achievement of targets; and to provide timely, high-
quality and complete financial reporting internally within PHN and externally
with the NASLL project donors.
‎19. Ensure clear categorization, safeguarding and easy retrieval of full
NASLL project financial records and all supporting documentation at all times,
particularly in preparation for audits, evaluations and monitoring by PHN
and/or the donors.
‎20. Support other PHN Finance and Administrative staff at the regional
offices, as requested.
Qualifications and Experience required:
§ A Bachelor Degree in Accounting, Finance or Business Administration;
§ Three (‎3) years' experience in the field of accounting and administration
with an international organization, preferably in Africa; and
§ Proficiency in Microsoft Office (Excel, Word and Power Point), data-bases,
financial ledger creation and maintenance, accounts-payable and accounts-
receivable, fiduciary risk control and financial reporting
§ Full fluency in English and Arabic.
Working knowledge of French is desirable.