Secretary - Executive Office

As the world's largest family of luxury hotels, we all take great pride in
being genuine ambassadors of the InterContinental® brand. Shaped by decades of
international know-how and local insights, our passion for luxury travel spans
cultures and customs. Inspiring us to create warm and sophisticated
experiences for those seeking a richer perspective on the world. Each of our
hotels cultivates a distinctive style and ambience where we embrace every
opportunity to give our guests a personal and enriching experience. If you'd
like to embrace a wider world of experiences and opportunities, we'd like to
welcome you to the world's most international luxury hotel brand. What's the
job?
Responsibilities include providing administrative support to ensure efficient
operation of the office. Supports managers and employees through a variety of
tasks related to organization and communication. Responsible for confidential
and time sensitive material. Familiar with a variety of the field's concepts,
practices and procedures. Ability to effectively communicate via phone and
email ensuring that all Administrative Assistant duties are completed
accurately and delivered with high quality and in a timely manner.
Your day-to-day
* Answer and direct phone calls
* Organize and schedule meetings and appointments.
* Produce and distribute correspondence memos, letters, faxes and forms.
* Develop and maintain a filing system.
* Order office supplies
* Book travel arrangements
* Submit and reconcile expense reports
* Handle multiple projects.
* Develop administrative staff by providing information, educational opportunities and experiential growth opportunities.
* Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
* Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
* Write letters and emails on behalf of other office staff.
* Maintain computer and manual filing systems.
* Handle sensitive information in a confidential manner.
* Take accurate minutes of meetings.
* Reply to email, telephone or face to face enquiries.
* Develop and update administrative systems to make them more efficient.
* Resolve administrative problems.
* Answer telephone calls and pass them on
* Manage staff appointments.
* Oversee and supervise the work of junior staff.
* Maintain up-to-date employee vacations records.
* Photocopy and print out documents on behalf of other colleagues.
What we need from you
* Fresh graduate
* Excellent time management skills and ability to multi-task and prioritize work
* Excellent English both written and verbal.
* Proficient in MS Office
* College degree.
At IHG, we've made a promise. As one of the world's leading hotel groups,
we're here to deliver True Hospitality for Good. Making our guests and
colleagues feel welcome, cared for, recognised and respected - wherever they
are in the world. Want to be part of the journey?
As the world's first and most global luxury hotel brand, InterContinental
Hotels & Resorts has pioneered international travel since the 1940s, we are
passionate about sharing our renowned international know-how and cultural
wisdom in truly impressive surroundings. We all take great pride in being
genuine ambassadors of the InterContinental®️ brand and to be part of the
brand you will have a thirst for travel, passion for culture and appreciation
for diversity. We create inspiring experiences for those seeking a richer
perspective on the world. If you'd like to embrace a world of opportunities,
we'd like to welcome you to the world's most international luxury hotel brand.
Let's Go Further Together.