Executive Secretary for Counseling Office

Job Description
Job Title:
Executive Secretary for Counseling Office
School / Location:
American School Dhahran (ASD)
School / Department:
Counseling Department
Job Status:
Full-time
Salary Code:
Support Staff
Work Days / Hours:
‎210 days @ ‎8 hours per day
Eligible Applicants:
Saudi National
Position Start Date:
‎01 August ‎2022
Application Deadline:
Until filled
Reports to:
Ronnie Caldwell, Principal
Requisition Number:
‎04-‎2223-‎051
Summary
The Executive Secretary for the Counseling Department is a key member of a
dynamic team serving the office of American School Dhahran. The position is
primarily responsible for providing administrative support to the counselors.
Job Duties
The successful candidate will be expected to:
* Demonstrate a commitment to the safety and security of children and young people (child protection)
* Provide information regarding counseling services at ASD
* Manage counselors' appointment calendar and daily schedule
* Organize and prepare documents for meetings, including preparing the meeting agenda and taking minutes
* Manage counseling office documents
* Organize and manage all events run by the counseling department, such as junior info night, senior info night, etc
* Manage and organize standardized testing (PSAT, SAT, ACT)
* Be part of the safety and emergency team
* Maintain communication and working relationship with all stakeholders, especially with the admission coordinator and registrar
* Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative function of the school runs smoothly
* Respond to urgent requests
* Exercise reasonable judgments
* Provide customer service and meet informational needs of all ASD stakeholders (staff, students, parents, and ISG personnel)
* Maintain a safe learning environment for students and staff at all times
* Perform other duties as assigned by the Principal
Qualifications and Knowledge
The ideal candidate will have:
* Minimum of Bachelor’s degree in a related field of study
Experience and Skills
The ideal candidate will have:
Experience
* Experience in secretarial role in a school setting (preferred)
Skills**
* Outstanding verbal and written communication skills
* Highly developed organizational skills
* Excellent knowledge and understanding of the use of IT in an administrative role
* Maturity to handle a range of situations
* Loyalty and a high level of confidentiality
* Ability to exercise reasonable judgments
Job Type: Full-time