Lead Document Controller

• Lead, monitor and control project document transmission from preparation to archive in accordance with Company, Client, and regulatory standards


• Check, validate and verify all documentation, to ensure correct numbering, revisions, status, formats, titles, and legibility


• Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.

With offices in Australia, Africa, Canada and the Philippines, Lycopodium
proudly delivers high quality professional engineering and project delivery
services globally, across the resources, infrastructure and industrial
processes sectors. By joining our global team and learning from renowned
subject matter experts, we can offer you a diverse career that could take you
anywhere in the world.
Lycopodium* is currently recruiting for a Lead Document Controller to
join our growing Document Control team in Yamfo, Ahafo North.
Reporting to the Special Field Engineer the Lead Document Controller will be
responsible for leading and managing various aspects of document control,
including the receipt, storage, retrieval and circulation of documents, review
coordination, external submission, and distribution control.
The tasks you'll perform
* Check, validate and verify all documentation, to ensure correct numbering, revisions, status, formats, titles, and legibility.
* Lead, monitor and control project document transmission from preparation to archive in accordance with Company, Client, and regulatory standards.
* Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.
* Lead and ensure the accurate uploading, logging, filing & distribution of project related documentation.
The expertise you'll bring
* Register and file all relevant project documentation in accordance with the Company approved procedures, including archiving, scanning, filing or photocopying if required.
* Ensure the timely distribution of controlled documentation to all internal and external parties.
* Document Status report preparation and issue as required
* Organize document receipt, registration, copying, distribution, Workflow, and transmittal as dictated by the project/program requirements
* Developing, maintaining and timely expediting of Project and Program document control reporting, requirements, and procedures
Working Conditions:
* Site based.
* Working hours are ‎6 days a week, ‎8 hours per day, from Monday to Saturday, 7am to 4pm daily and ‎5 hours on Saturdays from ‎7 am to 1pm. Note that any additional hours required to work would be paid for.
* ‎23/‎5-day roster.
YOUR TRAINING, SKILLS & EXPERIENCE CHECKLIST
Formal Qualification (including Professional Registrations):
* Technical Certificate/Tertiary Education Qualification, Degree, or Diploma in appropriate specialist field or equivalent.
Technical Competencies:
* Document Control Software Applications & Function - Traceability of Changes
* Data Management - Reviews / Workflows / Expediting / Closeout - Audit Control
* Quality Management - Documents, Registers, Databases, Transmittals - MS Office
* Revision Control -Typing and data entry
Additional Knowledge:
* Diploma or equivalent experience in Business or Administration is desired.
* Proficient in the use of Microsoft Office Suite Package.
*Experience:
* A minimum of ‎3 continuous years ' experience in document control
* Experience working in an EPCM environment
Technical Skills:*
* Well-developed written and verbal communication skills.
* Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.
* Ability to use MS Excel, MS Word, and other project systems/tools.
* Solid leadership skills.
* Solid supervision skills
* Strong analytical and decision-making skills
* Have an Eagle's eye for details.
Behavioral Attributes:
* Analytical.
* Deadline Driven.
* Leadership.
* Multi-tasking.
* Self-Managed.
* Ability to work well under pressure
Kindly note the following:
* Candidates can apply via [email protected]
* Deadline for submission is on Monday ‎21 st , November ‎2022.
* Only shortlisted applicants will be contacted for interview.
* Also, all applicants should be fully vaccinated against Covid ‎19 with evidence (i.e., A COVID-‎19 Vaccination Certificate).
* Kindly state position of application in the subject column of your email and on the upper left corner of your envelope if submitting hard copies or manually.
The benefits we'll provide
Lycopodium has a strong company culture focused on career progression and
technical skill development. You can expect to be involved in a wide range of
large projects whilst working amongst a team of highly skilled professionals.
We recognize that everyone is different, and needs may change over the course
of your career. That 's why we:
* Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
* Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
* Are undertaking significant people and technology initiatives that will support the workplace of the future.
We encourage and value diversity and inclusion and welcome applications from
all backgrounds regardless of gender, age, disability and ethnicity.
_Our commitment to equal opportunity is embodied in our values of Respect,
Integrity & Diligence. They are inherent in who we are, as individuals, and
collectively as a Company. _
We are a ‎2022 Circle Back Initiative Employer - we commit to respond to
every applicant.*
Please submit your CV by clicking the 'Apply' button.

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