Lead Document Controller - ACONEX

Job Description and Qualifications
POSITION SUMMARY

With one of the Mega Project under execution, Project Company selected Aconex
as Electronic Document Management System to streamline and capture huge volume
of information generated on the project.

Industry experience has shown that managing projects on disconnected systems
and point solutions is a recipe for higher total cost of ownership, increased
risk and ultimately failure. While Aconex is solid platform that offers value
of standardizing and automating key processes, it also demands expert
knowledge of EPC industry to configure and set-up the tool in effective and
efficient manner to deliver the project expectation.

The increasing complexity of the projects, explosion of data, and emerging of
information technologies (IT) demands to evolve traditional document
management system with dedicated professionals who have in-depth knowledge of
the business cycle, importance of data flow, and technology requirements.

The incumbent will be responsible for timely implementation of tool in project
by configuring, set-up and leverage all the capabilities of Aconex for project
data and workflow management to improve performance and productivity across
the portfolio.

The role requires significant interaction with strategic partners and must be
able to work as a team player and posse the experience to support, advise and
guide the project to good business practices.

III. DIMENSIONS:

The role's objective is to develop and set-up Aconex system in project in a
manner which help automate and standardize processes across project to avoid
cost and schedule overruns, increase productivity in field and improve
efficiency of execution.

The candidate should develop Mail distribution rules to create correspondence
workflows customized to project specific processes, such as RFI 's, Variations
and Change Orders, NCR's. Able to connect project information with project
controls to measure performance and warn the contractor early of issues that
may jeopardize schedule and budget. In addition to this, capture project data,
communicated among project parties, and stored in an audit trail for easy
search, reporting and replication in system.

Candidate must be able to provide insights with real-time dashboards and
graphical reports for project to quickly visualize and communicate performance
at the project, portfolio, process, and detail level.

IV. PRINCIPAL ACCOUNTABILITIES

This position is accountable for the following:
* Able to configure and create project in Aconex based on the PSR (Project set-up Requirements).
* Set up, workflow of new projects, while acting as Aconex Project Administrator.
* Set the Project Invitation Method to control who can invite users to access project in Aconex.
* Configure Mail and Document Types based on the Project Requirements.
* Set-up Auto Numbering Schemes for correspondence.
* Manage Access control for users.
* Manage user accounts/roles and Organization Accounts in Project.
* Manage Project-wide security settings (Password Strength, Password Access Rule, Timeout Duration)
* Create and Assign Project roles to the participating Organizations
* Set-up Mail types for various project roles.
* Prepare Mail forms.
* Create workflows templates for supplier document review
* Assist the Document Control Manager in the day-to-day duties of the project 's document control administration and the operations.
* Set rules to handle confidential correspondence and documents.
* Develop and ensure Document Management Plan & Communication Management Plan follow project requirements
* Provide Aconex training for project users.
* Remain as SPOC for all issues/queries related to Access and configuration needs.
* Set-up Training module for external/3rd party project participents.

V. CRITICAL COMPETENCIES
* Strong working knowledge of applications used on large projects, e.g., Documentum, Coreworx, Opentext, Aconex, etc.
* Preferred Oracle ACONEX Certified
* Extreme attention to detail
* Thrives in a fast-paced environment
* Ability to work to tight deadlines and under minimal supervision
* Ability to multitask and prioritize daily workload
* Knowledge of document management systems in the project execution and operations handover.
* Strong communication skills (written and verbal)
* Strong facilitative skills, including presenting to cross cultures and geographies.

VI. PREFERRED QUALIFICATIONS
* Must have ‎15+ years ' experience working on large scale EPC projects.
* ‎10+ years working at a senior level.
* ‎10+ years' proven experience configuring, maintaining, and processing of data within Aconex.
* Associate Degree of bachelor's degree in Business or Information Technology.
* Excellent English language proficiency
Req No.
38554BR
Employment Status
Fixed Term (agency) - Full Time
Organization
Middle East, Egypt & Turkey
Business Sector / Division
MEIET Operations
Region
Middle East, Egypt, Turkey (MEET)
Country
Saudi Arabia