Lead Document Controller

Overview / Responsibilities:
Due to anticipated growth throughout ‎2022, Wood is currently inviting
expressions of interest for Lead Document Controller with experience in
refining and offshore industry to be based in UAE

Please note that at this stage, applications for this role are invited as an
Expression of Interest (EOI) only whilst exact opportunities are being fully
determined

Below are some key responsibilities and duties:

Responsibilities:
* Register and transmit internal, vendor and client documentation for the project
* Check documentation to ensure that formats comply with company and client standards
* Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
* Ensure all project documentation is imported into document management system and filed accordingly
* Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
* Archiving and retrieval of historical documentation
* Assist and provide assistance to Wood personnel with respect to any document management system queries
* Quality check of all Documentation prior to issuing / transmitting to client
* Responsible for the handling of requests for new Document numbers / hard copy documentation
* Scanning, printing and copying of project documentation
* Process and record accurately all technical documentation in accordance with agreed procedures
* Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
* Run document control reports (if available and required) from the applied company or project document control system
* Ensure document management procedures satisfy project, client and regulatory requirements
* Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
* Monitor progress of in - house and Client reviews of technical data
* Contribute to compilation of final project dossiers, as built portfolios and archiving
* Establish a systematic and comprehensive Project Filing System
* Produce exception reports, comment overdue reports and any other reports for Project Management review
* Maintenance of the project's document storage structure
Skills / Qualifications:
* Minimum of ‎15 years' experience in the oil and gas industry
* Minimum of ‎5 years proven capability in an engineering design company
* Knowledge of MS Office
* ADNOC Projects experience (Offshore / Onshore)
* Knowledge of SharePoint / Documentum / ProjectWise or similar electronic document management system
* Knowledge of Adobe
* Communication skills - both written and verbal
* Skills in word processing, spreadsheets, database applications and electronic data management systems
Company Overview:
Wood is a global leader in engineering and consultancy across energy and the
built environment, helping to unlock solutions to some of the world's most
critical challenges. We provide consulting, projects and operations solutions
in more than ‎60 countries, employing around ‎40,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse
workforce. All suitably qualified applicants will receive consideration for
employment on the basis of objective criteria and without regard to the
following (which is a non-exhaustive list): race, colour, age, religion,
gender, national origin, disability, sexual orientation, gender identity,
protected veteran status, or other characteristics in accordance with the
relevant governing laws.