The Role
The assistant/secretary will provide administrative and secretarial support to
the company's management team. This role requires a highly organized and
detail-oriented individual who can handle multiple tasks and prioritize
effectively. The ideal candidate will have excellent communication and
interpersonal skills, as well as proficiency in office software and equipment.
Responsibilities: - Schedule and coordinate meetings, appointments, and travel
arrangements for the management team - Answer and direct phone calls, take
messages, and respond to inquiries - Prepare and edit correspondence, reports,
and presentations - Manage and maintain filing systems, both electronic and
physical - Assist with the preparation and distribution of meeting materials
and agendas - Handle confidential and sensitive information with discretion -
Organize and maintain the office environment, including ordering supplies and
ensuring cleanliness - Liaise with internal and external stakeholders,
including clients, vendors, and other departments - Perform general
administrative tasks such as photocopying, scanning, and data entry -
Contribute to the improvement and streamlining of office procedures and
systems - Attend and take minutes at meetings as required - Perform other
duties as assigned by the management team
Requirements
* High school diploma or equivalent, with a minimum of 2 years of experience in a similar role - Excellent written and verbal communication skills in English, with proficiency in other languages being an advantage - Strong organizational and time management skills, with the ability to prioritize tasks effectively - Proficiency in Microsoft Office and other relevant office software - Attention to detail and accuracy, with the ability to proofread and edit documents - Ability to maintain confidentiality and handle sensitive information with discretion - Professional and friendly demeanor, with strong interpersonal skills - Ability to work independently and as part of a team - Familiarity with office equipment and procedures - Flexibility to work outside of regular office hours if needed - Knowledge of UAE labor laws and regulations is preferred.
About the company
We operate, grow and respond to market conditions since 2011. Honesty,
transparency and authenticity characterize us and our employees. We enjoy our
work and do it with an untiring belief in ourselves, in our clients and in our
candidates. We act with high integrity and care about people because it's
people who make the difference. Our spirit of innovation drives us to
constantly improve.
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