Executive Secretary

Executive Secretary
Executive Assistant maintains an efficient and effective Executive Office via
the distribution of internal and external mail, independent correspondence and
up-to-date registry system. Specifically, will perform the following tasks to
the highest standards:
* Compile and submit management reports in a timelymanner
* Attend and record minutes ofmeetings
* Ensure communication meetings are conducted and post-meeting minutes generated/followedup
* Monitor administration standards to ensure adherence with corporateguidelines
* Responsible for the effective translation and prompt circulation of government documents to ensure stipulations arecomplied
* Coordinate special reservation requests made through the ExecutiveOffice
* Manage guest queries in a timely and efficientmanner
* Evaluate guest satisfaction levels with a focus on continuousimprovement
* Ensure compliance of brandstandards
* Comply with hotel security, fire regulations and all health and safetylegislation
* Support in organizing tasks related to Hotel & Brand requirement as per thedeadline.
* Coordinate with HOD to get accurate data & information as asked by GeneralManager.
* Follow up & coordinate with HODs for all needed reports : Attendance , Vacation , Operation departments report exc .
* Support in Audits - QA , HACCP , DTCM , Civil Defenseetc.
* Supports when needed Marketing Department and PRfunctions
* Assist other departments wherever necessary and maintain good workingrelationships
* Complete other duties as assigned by GeneralManager
In addition to performance of the essential functions, this position may be
required to perform a combination of the following supportive functions, with
the percentage of time performing each function to be solely determined by the
supervisor based upon the particular requirements of the company:
* Attend mandatory meetings including divisional meetings, department meetings, staffmeetings, etc.
* Participate in community public relations for the restaurant and thehotel.
* Utilize traditional software programs such as Word, Excel, Publisher, PowerPoint and/orOutlook Express
* Perform other duties and responsibilities as assigned orrequired.
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector
from luxurious full-service hotels and resorts to extended-stay suites and
mid-priced hotels. For nearly a century, Hilton has offered business and
leisure travelers the finest in accommodations, service, amenities and value.
Hilton is dedicated to continuing its tradition of providing exceptional guest
experiences across its. Our vision "to fill the earth with the light and
warmth of hospitality" unites us as a team to create remarkable hospitality
experiences around the world every day. And, our amazing Team Members are at
the heart of it all!
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector
from luxurious full-service hotels and resorts to extended-stay suites and
mid-priced hotels. For nearly a century, Hilton has offered business and
leisure travelers the finest in accommodations, service, amenities and value.
Hilton is dedicated to continuing its tradition of providing exceptional guest
experiences across its. Our vision "to fill the earth with the light and
warmth of hospitality" unites us as a team to create remarkable hospitality
experiences around the world every day. And, our amazing Team Members are at
the heart of it all!