Executive Assistant

Johnson & Johnson is recruiting for an Executive Assistant located in
Riyadh, Saudi Arabia.
Caring for the world, one person at a time has inspired and united the people
of Johnson & Johnson for over ‎125 years. We embrace research and science -
bringing innovative ideas, products and services to advance the health and
well-being of people. Employees of the Johnson & Johnson Family of Companies
work with partners in health care to touch the lives of over a billion people
every day, throughout the world.
Thriving on a diverse company culture, celebrating the uniqueness of our
employees and committed to inclusion. Proud to be an equal opportunity
employer. And our culture is interconnected by the shared values of Our Credo.
It's a culture that celebrates diversity and diverse perspectives. It helps
employees achieve an effective mix between work and home life and supports
their efforts to have a positive impact on their communities.

Role Summary:

We are looking for an Executive Assistant to provide complete administrative
and clerical support to the General Manager. This may include but not limited
to personal secretarial, clerical, and administrative support, such as
preparing correspondence in final form, maintaining files and records,
scheduling appointments and travel, and so on. Also coordinates and assists in
preparing associated business reports, scheduling meetings, agendas, taking
notes of the meeting and follow up on actions plans, office admin.

Duties and Responsibilities:

• Process all communications, including phone calls, email, correspondence, mail, and faxes.


• Manages a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use by the GM/MD.


• Coordinates Board of Directors meetings and related activities, and other non-board leadership activities of the GM/MD.


• Collects and consolidates management data/reports from each functional area in order to track performance against corporate strategy.


• Organizes confidential files, manages relevant data, and maintains accurate records.


• Coordinates all travel arrangements for GM/MD and others as needed and processes all expense reports on time.


• Sets up luncheons, dinners, and meetings.


• Functions as the recorder and coordinates all materials.


• Tracks action items and follows up activities of direct reports and other staff on behalf of the GM/MD.

Supporting Business Activities - KSA

• Quarterly updating of the KSA Data, including the organization chart and management of group (DL) emails for all KSA employees and Commercial Team.


• Other office-related tasks, like meetings and coffee sessions with the Sales and Market Access team.
  Support to GCC, International (J &J) visitors and day to day work
  requirements.


• Managing any company events effectively and efficiently.


• Managing all international (J&J) visitors' logistics or country visit meetings in the country as requested by the management.


• Create a spreadsheet for the whole year to view all GCC Board Meetings, EM VP, country visits, and local holidays on one page and update this sheet from time to time when changes occur.
  Lead the facility / office admin team to correctly manage their workload and
  drive efficiency to support the business better.


• Work with the HR and Admin leaders to effectively manage the admin work.


• To ensure that all the PO's are raised correctly by the eMarket team, which does affect the payments of the vendors.


• Ensure that that team is ready to run admin activities with the minimum push from the business.


• Work closely with the facility team for the day-to-day issues and follow up.
  Connect with the different stakeholder within the organization to better
  manage the office needs and requirements so that employees have a more
  comfortable environment to work and perform their jobs.

Qualifications

Qualifications:

• Bachelor's Degree in Business Administration or any other relevant field.


• ‎4+ years of experience in a similar role. Previous experience in Administration is required.


• PC proficiency with advanced MS Word, Excel, PowerPoint & Outlook skills (MS Office).


• A polished professional manner and highly developed communication skills.


• Strong Analytical skills and Planning & Organization skills.


• Excellent communication and Presentation skills.


• Integrity and maintaining confidentiality- able to maintain confidentiality of all organisation and department information.


• Able to establish strong working relationships with internal and external stakeholders.


• Strong verbal and written English and Arabic.

Leadership Behaviors Required

• LIVE OUR CREDO: Puts the needs of Our Credo stakeholders first, pursues the highest standards of quality, safety, compliance & ethics and Ensures everyday actions contribute to Our Purpose


• CONNECT: Builds internal and external relationships based on respect, Collaborates openly across boundaries and acts as a team player.


• SHAPE: Inspires and contributes ideas that challenge thinking, demonstrates resilience and agility to drive and adapt to change.


• Grow : Develops self and others to reach their goals, engages in open & honest conversations and Drives performance by managing energy and taking ownership for outcomes.
  For more than ‎130 years, diversity, equity & inclusion (DEI) have been part of
  our cultural fabric at Johnson & Johnson and woven into how we do business
  every day. Our commitment to respect the dignity and diversity of all is
  embedded in our Credo.
  We know that the success of our business depends on having the best talent in
  a workforce that reflects the diverse markets we serve around the world and an
  inclusive culture that values different perspectives and life experiences
  That is why we, in the United Arab Emirates, are working to create an
  inclusive environment where diverse backgrounds, perspectives and experiences
  are valued and each and every one of our people feels that they belong and can
  reach their potential. No matter who they are.
  Diversity, Equity & Inclusion at Johnson & Johnson means "You Belong"!

Primary Location
Saudi Arabia-Ar Riyad-Riyadh-
Organization
Johnson & Johnson Middle East FZ-LLC Branch Legal Entity (‎8613)
Job Function
General Administration
Requisition ID
2206073877W