E T Temporary

Job #:
req25548

Organization:
World Bank

Sector:
Administration/Office Support

Grade:
ET3

Term Duration:
‎1 year ‎0 months

Recruitment Type:
Local Recruitment

Location:
Riyadh,Saudi Arabia

Required Language(s):
English, Arabic

Preferred Language(s):

Closing Date:
‎1/‎14/‎2024 (MM/DD/YYYY) at ‎11:59pm UTC

Description
Do you want to build a career that is truly worthwhile? Working at the World
Bank Group provides a unique opportunity for you to help our clients solve
their greatest development challenges. The World Bank Group is one of the
largest sources of funding and knowledge for developing countries; a unique
global partnership of five institutions dedicated to ending extreme poverty,
increasing shared prosperity and promoting sustainable development. With ‎189
member countries and more than ‎120 offices worldwide, we work with public and
private sector partners, investing in groundbreaking projects and using data,
research, and technology to develop solutions to the most urgent global
challenges. Visit www.worldbank.org.

The Middle East and North Africa Region:
https://www.worldbank.org/en/region/mena

Country Management Unit Context:

The World Bank 's GCC Country Department is the principal liaison between the
World Bank and the six countries of the Gulf Cooperation Council (GCC), namely
Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, and the United Arab Emirates. The
GCC Country Department facilitates the provision of Reimbursable Advisory
Services (RAS) from the Bank to the GCC countries and GCC affiliated
institutions. The GCC Country Department is managed through four offices: a
Regional Office in Riyadh, KSA headed by the Country Director (CD); a Country
Office in Kuwait (headed by Resident Representative), a Country Office in Abu
Dhabi UAE (headed by Resident Representative) and an HQ unit in the World Bank
HQ in Washington, D.C.

The World Bank provides Saudi Arabia and GCC countries with advisory services
on a reimbursable basis through an agreed Country Program. This relationship
is a long-standing development partnership dating back to the early 1970s. As
part of this partnership, the World Bank has contributed its global knowledge
and international experience to support GCC countries' development plans.

The World Bank 's GCC Country Department:
https://www.worldbank.org/en/country/gcc

Roles & Responsibilities:

The Program Assistant reports to the Program Manager in Riyadh and is expected
to primarily focus on GCC Operational tasks and also support CO functions.
S/he will be a key member of a growing Country Office (CO) that includes
resident staff mapped to Global Practices (GPs), as well as staff working on
RAS program, resource management, IT, external affairs, and administration in
Riyadh. S/he will also be part of the GCC Operations Team (OT) that supports
operational work in GCC countries. Specific duties and accountabilities
include the following:
*
Provide assistance at various levels in organizing meetings, conference calls,
video conferences, workshops, conferences, including handling administrative
and logistic arrangements, preparing and assembling meeting materials, sending
out invitations, and follow-up.
* Prepare, review, edit and format project documentation according to Bank and Regional guidelines, as well as maintain a coherent filing system ensuring that all projects documents are properly filed and referenced.
* Participate in developing project/product timelines, using appropriate software.
* Provide Resource Management (RM) support for GCC countries with guidance from the RM Analyst.
* Respond and handle a wide-range of extensive and diverse inquiries, prioritizing and making decisions when multiple courses of action are possible and prepare correspondence on a range of topics
* Provide administrative support, organize and manage meeting schedules for task teams (and visiting missions before and while they are in country).
* manage internal and external inquiries related to the status of projects in the absence of task team leader and team members.
* Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
* Extract, monitor and report on disbursement data for active projects.
* Translate short documents from English/Arabic and Arabic/English relevant to the work of the team, such as reports, memos, articles, etc.
* Organize and maintain filing system in appropriate filing setup.
* Process all travel requests for relevant consultants working in the CMU.
* Draft routine correspondence and proofread materials using proper grammar, punctuation and style.
* Record, disseminate and track all correspondences and minutes of meetings.
* Coordinate schedules taking priorities into account, monitors changes, and communicate the information to appropriate staff inside and outside the immediate work unit, including officials outside the Bank Group.
* Undertake ad hoc inquiries, investigate standard and non-standard databases, identify and research various sources of information, retrieve, manipulate and present data.
* Undertake CO-support duties as assigned by the Program Manager.
* Undertake ad-hoc assignments and provide support to other staff in the unit as required.
Selection Criteria
Education/Experience

Minimum Education/Experience: High school diploma with ‎5 years of experience,
or equivalent combination of education and experience. Bachelor 's degree
preferred.

Competencies

Required Competencies:
*
Technology and systems knowledge - Demonstrates advanced knowledge and
experience working with Microsoft office applications (Excel, PowerPoint,
Word, etc.). Has ability and willingness to maintain up-to-date knowledge and
technology skills. Able to provide and apply customer service skills in a
technological context.
* Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
* Institutional policies, processes, and procedures - Demonstrates knowledge of own department's programs and products, knows key players, understands own role. Displays understanding of WB Job Details policies and procedures relevant to the area of assigned responsibilities and is able to apply/implement them.
* Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
* Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
* Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
* Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
* Knowledge, Learning and Communication - Has good knowledge of official unit's language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
* Business Judgment and Analytical Decision Making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.
World Bank Group Core Competencies
We are proud to be an equal opportunity and inclusive employer with a
dedicated and committed workforce, and do not discriminate based on gender,
gender identity, religion, race, ethnicity, sexual orientation, or
disability.
Learn more about working at the World Bank and IFC , including our
values and inspiring stories.
Note: The selected candidate will be offered a one-year appointment,
renewable at the discretion of the World Bank Group, and subject to a lifetime
maximum ET appointment of three years. If an ET appointment ends before a full
year, it is considered as a full year toward the lifetime maximum. Former and
current ET staff who have completed all or any portion of their third-year ET
appointment are not eligible for future ET appointments.