Financial Accountant

The Organisation
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎85 years,
and are now active in more than ‎75 countries.
Purpose:
The post holder reports to the Country Finance Manager, is responsible for
reporting and analyzing data and to provide reliable and accurate reports in
addition to lead and control the intercompany process over the country in
addition to support sponsorship portfolio financially in Plan International
Egypt, maintaining internal financial control enhancement through monitoring
data accuracy in SAP System.
Dimensions of the Role:
This Role will be based in CO and will play a key role in integrating and
linking PIE various source of funds, through providing ad hoc analysis, PIE
financial statements analysis and maintaining the shared costs allocation at
PU level, in addition participate in annual budgeting setup and preparation in
terms of Operating and staffing budgets and budgets control as well.
This Role will require a strong communication inside and outside Egypt with CO
departments, Pus, GH, RH
This role has no direct reports.
Accountabilities and Typical Responsibilities - Key End Results of Position
Review, consolidate the monthly Shared Costs process that performed at PU
level and prepare monthly reports to ensure that support staff salaries and
operating costs are recorded properly and associated to the relevant funding
source to maintain following cost recovery process. Develop and review
staffing proposed allocations on monthly basis at CO and PU level Confirm
salary allocations, general and management charges to each grant on a monthly
basis. Ensure both are in compliance with budget and grant funding parameters.
Strong participation in annual budgeting Process, through facilitating,
Reviewing and provide operating and staffing budget. Provide comprehensive
analysis at the annual budget preparation period to assess the current PIE
situation in terms of Operating needs, staffing against availability of budget
over sponsorship and grants funded projects Leading the budget process for
sponsorship projects. Provide Annual budgeting analysis to Management, Country
cost ratio, PUs Cost Ratio, and Annual budget breakdown. Monitor the grant and
sponsorship income received and prepare the fund reconciliation on regular
basis Review and sign Intercompany advances, requisition forms, payment
requests at PIE level. Leading and controlling all the intercompany process
with third parties outside the country Prepare intercompany/interoffice
accounts reconciliations on a weekly basis and explain all items and activity
contained within each account. Analyze, monitor, and resolve
intercompany/interoffice charge discrepancies related to intercompany journal
entries Monitor and report on Key balance sheet accounts. Facilitate and
coordinate the Annual Financial statements audit. Provide technical assistance
and training on corporate finance systems to all finance staff. Strong
participation in the month end process at PU and CO level. Complete SPAD
document with financial figures and ratios Manage Sponsorship Projects in
terms of financial aspects with a group of projects’ owners Provide various
Management and internal users reports for monitoring purposes. Report
Quarterly against sponsorship KPIs to Management. Prepare Staff Salaries
tracker on monthly basis over PIE to monitor and maintain the availability of
budget Prepare International Staff Payments, settlements and deposits. Prepare
monthly packs in coordination with CO finance team Perform a monthly check of
currency Revaluation transactions Advise management on all issues related to
IFRS implementation. Any Other related tasks.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES Set and communicate ambitious but realistic work goals
and priorities, explaining how these contribute to Plan International's
purpose. Set high standards for self and others' behavior, inside and outside
work. Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor
BUSINESS MANAGEMENT COMPETENCIES Understand relevant sectoral context
including how the sector operates in terms of funding and governance and
awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organizing, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills
Key Relationships:
This position works closely with Plan Egypt Finance team.
This position works closely with CO departments.
This position works closely with Plan Egypt management.
This position works closely with GH and RH Finance team.
This position works closely with NOs intercompany teams.
Technical Expertise, Skills and Knowledge
Essential
A Degree in Accounting or a professional qualification such as CIS, ACCA or
equivalent
At least ‎5 years’ experience in similar role in NGOs
Analytical skills
Fluent in English
Strong Communication skills, appropriate to the audience
Proficient in computer skills and use of relevant accounting software packages
Solid experience in SAP
Strong problem-solving skills
Solid reporting and monitoring skills
Desirable
Experience with Ms Dynamic system
Plan International’s Values in Practice
We are open and accountable Promotes a culture of openness and transparency,
including with sponsors and donors. Holds self and others accountable to
achieve the highest standards of integrity. Consistent and fair in the
treatment of people. Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact Articulates a clear purpose for staff and sets
high expectations. Creates a climate of continuous improvement, open to
challenge and new ideas. Focuses resources to drive change and maximise long-
term impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness.
We work well together Seeks constructive outcomes, listens to others, willing
to compromise when appropriate. Builds constructive relationships across Plan
International to support our shared goals. Develops trusting and ‘win-win’
relationships with funders, partners and communities. Engages and works well
with others outside the organization to build a better world for girls and all
children.
We are inclusive and empowering We empower our staff to give their best and
develop their potential We respect all people, appreciate differences and
challenge equality in our programs and our workplace We support children,
girls and young people to increase their confidence and to change their own
lives.
Physical Environment Typical Office environment.
Level of Contact with Children:
Low contact: No contact or very low frequency of interaction
Location: Paln Egypt Country Officer, Maadi
Type of Role: One year fixed term contract.
Reports to: Country Finance Manager
Closing Date: 7th of Nov. ‎2022
Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.
We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.
Job Type: Full-time