Grants Accountant

The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy focuses on five
strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender
responsive environment that protects them from all forms of abuse, neglect,
exploitation and violence;
Support adolescents and young people, particularly girls to become active
drivers of change and lead the way towards more equitable and inclusive
societies;
Promote adolescents and young people, particularly girls to be empowered to
take informed decisions about their sexual and reproductive health and live
free from gender-based violence

Purpose:
The post holder will jointly with the grants finance team provide the required
technical support to program team, will be responsible for preparing the due
financial reporting and analysis to donors, auditors and Plan Egypt
management.

Accountabilities:
Prepare grants financial reports to ensure that management and donors receive
the needed data with the required quality standards in line with Plan policies
and guidelines.
Contribute in the management reports and Quarterly Reports
Financially monitor the implementation of the follow-up actions to address
audit recommendations.
Provide on-job & classic trainings, technical support for Plan Partners.
Maintain transparent detailed reporting systems to enable colleagues, Plan
Management and external parties to understand the relevant budgets.
Contribute in developing plans for building the capacity of project all
partners.
Provide technical support to Plan staff and conduct training sessions on grant
compliance and the regulations of complex donors.
On a monthly basis prepare program accounting spreadsheet for assigned grants.
Ensure all costs associated with grant are properly recorded and all costs
charged against the grant are appropriate and adjust as necessary.
Review all process of any project requests related to program unit to ensure
budget availability and alignment with Plan financial policies and procedures.
Review and process pay requests from project all partners in line with Plan/
donor's guidelines and policies.
Monitor the advance payments and settlements for all partners.
Record all transactions related to national partners at CO level into the
financial system SAP.
Through a monitoring mechanism to ensure all of the projects expenditures are
made in accordance with Plan policies & procedures.
Communicate timely and professionally with Donor’s and National organisations.
Support program teams in grants setup on ERP.
Support in mapping Plan International codes with donors’ codes
Track changes in grant budgets to ensure consistency between different ERP
modules.
Contribute to grants preparations; start up workshops, processes and
agreements.
Doing regular monitoring to the grant currency and revaluate the CGI to track
the currency fluctuations
Confirm salary allocations and general and management charges to each grant on
a monthly basis. Ensure both follow budget and grant funding parameters.
Contribute in the annual budget preparation for Plan Egypt and tracking the
regular updates on grant budget information
Support cost recovery process to ensure proper application of Plan Egypt Cost
Recovery policy.
Contribute in develop plans for building the capacity of all Plan Egypt
partners
Risk Management
Identify and manage project risks
Promote compliance with Plan Egypt and donor requirements and regulations in
project implementation
Report possible project risks to Plan International Egypt colleagues in a
timely and transparent manner.
As assigned by the Line Manager
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and
GEI policies and Plan International’s Code of Conduct (CoC), ensuring that
concerns are reported and managed in accordance with the appropriate
procedures.
Leads the orientation of programme staff to ensure that they are properly
inducted on and understands their role in upholding Plan International’s
safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children
and Young People and Gender Equality and Inclusion are fully embedded in
project design, during implementation and as principles applied in day-to-day
work of Programme team;
Ensures that Plan Egypt contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted.
Leadership COMPETENCIES
Courageous, taking a lead, challenging myself and others to achieve purpose,
safeguard others and role model values, inside and outside work. Responsible
for my work and learning, striving to improve. Self-aware, resilient and
constructive in embracing change. Striving to achieve significant and lasting
impact on the lives of children and young people, and to secure equality for
girls. Challenging myself to be bold, courageous, responsive, focused and
innovative.
Creating a climate of trust inside and outside the organisation by being open,
honest and transparent. Holding myself and others to account for decisions and
impact on others. Doing what I say I will do. Working effectively with others,
inside and outside the organisation, including sponsors and donors. Actively
supporting colleagues, helping them to achieve their goals. Coming together
with others to create and implement solutions in teams, across Plan
International, with children, girls, young people, communities and our
partners.
Respecting all people, appreciating differences and challenging inequality in
programmes and the workplace. Supporting children, girls and young people to
increase their confidence and to change their own lives. Empowering other
staff to give their best and develop their potential.
Understanding Plan International’s purpose, priorities, values and approaches
in our work context. Adhering to relevant policies, processes, practices and
standards, and being pro-active in continuing technical and professional
development
Business Management Competencies
* Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
* Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
* Managing activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
* Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Key relationships
This position works closely with Plan Egypt Finance team.
This position works closely with Plan Egypt Program teams.
This position works closely with Plan International National Organizations
This position works closely with Local Partners management.
Technical expertise, skills and knowledge
Essential
Bachelor's degree / higher diploma in Accounting, preferably with CIMA, ACCA
or CMA certifications
At least ‎5 years’ experience in similar role in INGOs.
Analytical skills.
Fluent in English.
Communication skills, appropriate to the audience.
Proficient in computer skills and use of relevant accounting software
packages.
Desirable
Experience with SAP system
Behaviors (Plan International’s Values in Practice)
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and
donors.
Holds self and others accountable to achieve the highest standards of
integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls &
young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to
changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds constructive relationships across Plan International to support our
shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages and works well with others outside the organization to build a better
world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds constructive relationships across Plan International to support our
shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages and works well with others outside the organization to build a better
world for girls and all children.
Physical Environment
Typically, office environment.
Level of contact with children
Low contact: No contact or very low frequency of interaction.

Type of Role: One year fixed term contract.
Location: Country Office, Maadi .
Reports to: Grants Finance Manager
Closing Date: 16th of June ‎2022

Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.

We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.