Job Description:
Parsons is looking for an amazingly talented Administrating Officer to
join our team! In this role you will get to perform a variety of
document control functions for a project or department.
What You'll Be Doing:
* Receives and screens visitors, telephone calls, and mail. Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses. Prioritizes responses to incoming calls from both inside and outside the company.
* Prepares correspondence and reports, much of which is confidential in nature. Composes nonroutine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative.
* Initiates drafts of replies to other correspondence or inquiries for review by executive.
* Proofreads and/or reformats drafts of documents created by executive for spelling, grammar, and clarity of communication so that final correspondence is signature ready.
* Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments.
* Makes arrangements for and hosts visiting dignitaries. Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, and expense reports.
* Prepares meeting agenda, reports, files, and other materials for meetings.
* May generate presentation graphs or charts using various graphics software.
* Establishes and maintains follow-up files and confidential files for immediate supervisor.
* Initiates routine and nonroutine reports as appropriate. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Produces and distributes data in graphic, spreadsheet, or narrative format.
* Establishes and maintains databases as required.
* Keeps current on all corporate policies and procedures. Serves as focal point for gathering newly published policies and the dissemination of materials.
* Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
* High school diploma/Bachelor's Degree.
* At least 8+ years of related work experience, with at least typically 5+ years in document controls.
* Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
What Desired Skills You'll Bring:
* Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.
* Excellent communication skills in English and Arabic.
* Proficient at Microsoft Outlook, Excel, PowerPoint and Word
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.
The Role **Position Title:** IT Officer Employment Type: Fulltime Salary: up to 12K AED all-inclusive depending on experience and qualification Job Location: Abu Dhabi, UAE About the Client: An independent interior design and fit-out company based in UAE. Job Description - Review a company’s comp…
**Job Responsibilities:** * Manage office supplies stock and place orders. * Prepare regular reports on expenses and office budgets. * Maintain and update company databases. * Organize a filing system for important and confidential company documents. * Answer queries by employees and clie…
**Job Responsibilities:** * Provide support to all business units including administrative, financial and human resource departments. * Ensure that operational activities are executed within allotted budget and timelines. * Perform budget allocation and expense management for all business ope…
### **Description** Hiring an Operations Officer for Abu Dhabi. Key Responsibilities: * Track, coordinate, communicate, supervise, and manage the whole order process from the clients to the end consumer. * Overlook Employer's interest, growth, and expansion endeavors. * Supervise the delivery…
The Role **Position Title:** Purchasing Officer Employment Type: Full time Salary: up to 5K AED all-inclusive depending on the experience and qualifications Job Location: Abu Dhabi, UAE About the Client: Leading hospitality company with catering, restaurant, and cloud kitchen operations in Abu Dh…
**Job Summary ** To undertake a variety of administrative andprogrammanagementtaskswithinthe Innovation and Entrepreneurship Center.Also,to helpinplanning andorganizing programs and activities as wellascarryoutimportantoperational duties. **Key Accountabilities ** * Aids in theP…
Synopsis The responsibilities include archiving files and ensuring all team members have access to necessary documentation when needed. Would need to sort electronic or hard copies of project documentations and produce reports based as well as updating databases and monthly presentations. Ultimatel…
### **Description** Hiring an Operations Officer for Abu Dhabi. Key Responsibilities: * Design strategy and set goals for growth, optimizing process to maximize profitability. * Set policies and processes and ensure they are implemented. * Oversee day-to-day operations (Completely responsible…
**Description** ** _ _** **ISP** **HR** **Officer Role Profile** ** Purpose of Role** The role of the Human Resources Officer covers the various activities of Human Resources in the school. They are the first point of contact for staff during daily school operations to provide a professional …
**Department** Administration - QA & HSE **Sub-section** **Required qualification** Graduate **Experience** 5-8 year(s) **Location** Abu Dhabi #### **Description** • Take part in workplace discussions on injury, health and welfare and damage control • Assist in the preparation of inc…