Job Description
Compares purchase orders to invoices and distributes to proper Department Head
for approval
* Audits bills for errors, corrects as necessary
* Attaches bills to purchase orders and receiving documents
* Ensures proper back up is attached to expense reports
* Processes approved invoices in the computer, and balances the open invoices to the computer listings
* Ensures correct charging amount by coding invoices
* Reconciles all statements, requests missing invoices, and makes adjustments as necessary
* Summarizes payments due and communicates cash needs to the Controller for approval
* Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
* Researches travel agency commission checks and performs necessary follow-up
* Stamps all invoices "paid" before going to the check signers for signature
* Maintains all necessary files and registers for Accounts Payable
* Keeps file on audited food invoices and pays regularly
* Maintains a file for current and new vendors
* Maintains paid and unpaid invoice files
* Prepares all appropriate period closing reports and entries
* Prepares Third Party Payment reconciliation's and processes payments accordingly
* Reconciles Payments to MINOR Hotels & Resorts
Additional Information
Remote Location
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