TA Vendor Coordinator

Job Description and Qualifications
PRINCIPAL DUTIES AND RESPONSIBILITIES
* Develop a comprehensive recruitment plan ensuring alignment of all business requirements to promote achievement of AIR PRODUCTS 's business strategy.
* Provide administrative support for Regional Talent Vendor Lead on outsource staffing requirements for KSA and ME region.
* Liaise with the relevant Hiring Manager / Department to obtain Talent Requisition Form and Job Description of vacant positions to initiate the recruitment process.
* Review incoming job requisitions to ensure completeness and appropriateness of the information provided, schedule intake call with hiring manager and TA team for better understanding of the role requirement.
* Work with appropriate vendor and TA Specialist to source relevant CVs for the role to be submitted to the hiring manager.
* Submit shortlisted CVs to hiring manager for review.
* Coordinates short listing, leads Skype and Personal interviews, communicates with candidates and stakeholder, negotiate salary package with selected candidates, obtaining required management approval.
* Facilitate the recruitment and selection process of AIR PRODUCTS on a need basis to support timely hiring process as per set quality standards.
* Organizes and manages recruitment campaigns (Local & Overseas). Identifies objectives with the concerned department; liaison with employment agencies representatives; administrative arrangements and preparation of required recruitment packages and materials.
* Develop, maintain and update recruitment database that holds information on potential CV's and interviewed candidates ensuring that this information database will aid in fulfilling the future manpower requirements.
* Manage and create a ready pipe-line of potential and quality candidates to fill future vacancies as quickly and efficiently as possible.
* Prepare weekly reports, using applicant tracking systems, communicates the recruitment status updated to all Departmental Managers / Section Heads on weekly basis.
* Developing and sustaining long-standing relationships with company-approved vendors.
* Conducting research on available vendors to determine which vendors provide the best talent with competitive (hourly, day or monthly) rates.
* Meeting with suitable vendors to assess their services, negotiate pricing, and communicate any service-related concerns.
* Maintains contacts with and monitors the performance of approved staffing agencies to ensure efficient supply of qualified candidates on competitive rates and identifying ways to improve them.
* Review vendor invoices, secure required approvals and process for payment.
* Managing the mobilization and demobilization of workforce ramp ups
* Crisis Management and Safety Communication utilizing internal functional standards
* Supplier management / communication
* Creation and management assignments
* On & off boarding (including the management of End Of Service Benefits - EOSB process)
* Expense monitoring and tracking
* Timecard submittal / approval - via Vendor Management System (VMS)
* Contract extensions
* Facilitation of any supplier and / or contractor queries
* Invoicing management - checking time/expense etc - via VMS.
* Vendor evaluation and assessment
* Monitor and raise claims, disputes, compliance issues, negotiate and approve offers, raise requisitions, and create reports
EDUCATION AND EXPERIENCE
* Bachelor's degree in Business Administration, Human Resource Management or equivalent.
* Total ‎8 years of experience in the relevant HR field including ‎5 years working experience on managing Vendors, staffing agencies.
* Proficient with software applications such as Microsoft Office (Word, Excel and PowerPoint), Strong MS Excel.
* Interpersonal skills and teamwork are necessary.
* Be adaptable and flexible and possess sound time management and organization skills.
* Knowledge of Saudi labor laws and regulations preferred.
* CIPD, PHR/SPHR certification will be advantage.
Req No.
39325BR
Employment Status
Full Time
Organization
Middle East, Egypt & Turkey
Business Sector / Division
MEIET Operations
Region
Middle East, Egypt, Turkey (MEET)
Country
Saudi Arabia