Supply & Logistics Support

Company Description

Rawabi Holding Company
Operating in Saudi Arabia and the Middle East for over ‎30 years as one of the
leading industrial players in the region and has activities in construction &
engineering, oil & gas, petrochemical, utilities, power & electrical,
telecommunication & IT, trading, and manufacturing. RAWABI Holding Company
comprises various subsidiaries and several associated companies.

Job Description

Job Purpose

To Assist internal team for expediting the delivery of materials (from local
and overseas suppliers) and manage the import/export shipments and make sure
will be cleared within realistic time to meet the production want date to
satisfy the customer

Principal Accountabilities

‎1. Responsible for handling the company import and export of all air, land,
and sea shipments as well as generating full sets of shipping documents.
Monitor, Track/Trace, Follow up, Expedite - where necessary - & verify
receipt at REC side.
‎2. Responsible to handled commercial invoices received from Accounts, verify,
communicate, follow up & expedite discrepancies with Logistics
forwarders/couriers then submit revised/corrected ones to Accounts.
‎3. Receive physical docs ready for delivery or notification of collecting of
such, accept request, arrange for delivery i.e. assign driver & finally notify
concern party upon completion.
‎4. Responsible to ensure that all incoming and outgoing shipments are being
process on time with couriers by updating the Shipment Tracking Sheet
regularly. Monitor, Track/Follow up, Expedite. And finally notify concerned
upon shipment receipt to REC Store, after release of necessary MRN
specifically.
‎5. Receive Domestic Transportation Booking Requests from any one of REC
depts., dedicate to Logistics Drivers as per their schedule, follow up &
expedite - where necessary - completion of the task.
‎6. Responsible to coordinate inbound/outbound overseas shipments to RHC
Logistics requesting to cover necessary insurance for the shipments.
‎7. Receive Outsource Transportation Booking Requests from PMT, assign to
existing approved transporter, follow up & expedite - where necessary -
arrival & departure of consignments & notify concern party accordingly.
‎8. Responsible to obtain the necessary physical original shipping documents
from purchasing team for necessary action as of the following:
‎9. Forwarding the same original shipping docs to freight forwarders / broker
for clearing purposes.
‎10. Circulate copies to concern parties (Store, Purchasing, Accounts).
‎11. Collect necessary information from PMT and maintain updating the same to
REC Domestic Consignments/Cargos Insurance Co. Monthly Declaration Report
Incoming/Outgoing.
‎12. Attend to email correspondence (e.g. delivery queries, freight
quotations, bookings, material collection request).
‎13. Responsible on maintaining documents and other necessary correspondence
for filing purposes.
‎14. Handling Logistics Drivers Overtime approval process and Monthly Time
Sheet.
‎15. To influences on time Delivery, Cash Flow Cycle.
‎16. Arrange collection of materials / bring the materials to factory (when
possible).
‎17. Follow-ups on pending purchase requisition with the buyer/ end user and
log it in material tracking sheet.
‎18. Follow-ups on orders placed to suppliers for all items.
‎19. Log the purchased items on daily basis in material tracking sheet and
inform S&L Unit Head.
‎20. QC documentation (like data collection and analysis).
‎21. Resolve suppliers' invoice (discrepancy and mistake).
‎22. Handling technical issues ( if required)
‎23. Resolve the rejected items with the suppliers.
‎24. To look at the requirement levels in the business and fulfill the
demands by either rescheduling in or rescheduling out the delivery date on the
Purchase Order or material.*
Communications and Working Relationships:
* Able to communicate* *fluently in* *English*
* *Should have good written, soft skills (M. S office tools)*
* **Needs to be aggressive and needs to know the business cycle at all levels.

Qualifications

Knowledge, Skills, Experience and Qualifications:*

Education - Graduate, Knowledge reading / writing.
Knowledge on ISO ‎9001 Quality Management System (QMS).
Trainings - Knowledge in electrical components, fluent in*
*English*
Strong follows up skills. Must be cooperative with staff.**

Additional Information

All your personal information will be kept confidential.

P.O Box ‎79800
Dammam-Alkhobar, ‎31952
Saudi Arabia