Document Controller II

Overview / Responsibilities:
Wood is currently recruiting for a Document Controller II to work with our
team in Al-Khobar, Saudi Arabia
* Register and transmit internal, vendor and client documentation for the project
* Check documentation to ensure that formats comply with company and client standards
* Archiving Project and Corporate Records, and the identification, indexing, transfer, protection, retrieval, retention and disposition of the records
* Ensure all project documentation is imported into document management system and filed accordingly
* Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
* Archiving and retrieval of historical documentation
* Assist and provide assistance to Wood personnel with respect to any document management system queries
* Quality check of all Documentation prior to issuing / transmitting to client
* Responsible for the handling of requests for new Document numbers / hard copy documentation
* Scanning, printing and copying of project documentation
* Process and record accurately all technical documentation in accordance with agreed procedures
* Ensure that hard copy anD record files as required are maintained in good order to comply with requirements
* Run document control reports (if available and required) from the applied company or project document control system
* Ensure document management procedures satisfy project, client and regulatory requirements
* Independently handle all aspects of Project documentation utilizing various document control practices
* Contribute to compilation of final project dossiers, as built portfolios and archiving
* Establish a systematic and comprehensive Project Filing System
* Produce exception reports, comment overdue reports and any other reports for Project Management review
Skills / Qualifications:
* ‎5 years of proven capability in Document Control in an engineering design company
* Experience in the oil and gas industry
* Knowledge of SharePoint / Documentum / ProjectWise or similar document management system
* Good communication skills. Speaks and writes clearly and informatively
* Skills in word processing, spreadsheets, database applications and data management systems
* Ability to multi-task and understands the concept of organization.
* Must balance deadlines and multiple competing priorities. Sets goals and objectives.
* Seeks increased responsibility, enjoys being proactive and volunteers readily.
* Shows interest in position and desire to excel.
* Receptive to performance evaluation and provides feedback.
* Knowledge of MS Office
Company Overview:
Wood is a global leader in consulting and engineering, helping to unlock
solutions to critical challenges in energy and materials markets. We provide
consulting, projects and operations solutions in ‎60 countries, employing
around ‎35,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse
workforce. All suitably qualified applicants will receive consideration for
employment on the basis of objective criteria and without regard to the
following (which is a non-exhaustive list): race, colour, age, religion,
gender, national origin, disability, sexual orientation, gender identity,
protected veteran status, or other characteristics in accordance with the
relevant governing laws.