Document Controller

Company : Worley

Primary Location

: SAU-EP-Al Khobar

Job

: Project Records & Information Management

Schedule

: Full-time
Employment Type : Employee
Job Level : Experienced

Job Posting

: Aug ‎21, ‎2022

Unposting Date

: Aug ‎28, ‎2022
Reporting Manager Title : DC Manager
:
‎48,000 people. ‎49 countries. Over ‎120 office locations.
We 're not just engineers. We're a global team of data scientists,
consultants, construction workers and innovators all working to create a
better tomorrow. Every day, we help customers in energy, chemicals and
resources get one step closer to solving our planet's toughest issues. Climate
change. The energy transition. Digital transformation. And how we can deliver
a more sustainable world.? _
_Whatever your ambition, there 's a path for you here. And there's no barrier
to your potential career success. For more information, visit __Worley.com
KEY ACCOUNTABILITIES:

• Perform document control services on various projects in accordance with:
a) Worley document management systems, controls, processes and procedures; and
b) any project specific or other regulatory requirements
• As required, receive, enter, transmit and file project documentation
including WorleyParsons, client, supplier and third party documentation, in
accordance with the relevant document management system, ensuring it can be
retrieved in an accurate and timely manner
* Maintain an awareness of document handling techniques and be responsible for adherence to the document control procedures
* Maintain document controls database through input of document information
* Check all received documentation is legible and contains appropriate approvals.
* Support other team members to balance workload
* Assist with the improvement of the project document control processes and procedures.
* Produce and distribute status reports to the project team when required.
* Assist in the preparation of the supplier equipment data books and subsequent filing and scanning for data book completion
* Maintain document control files for both design & supplier documents
* Assist with the reproduction of documentation across different mediums as required.
* As required, ensure project data is uploaded to relevant web-service for the purpose of data transfer
* Assist with the handover, closeout and archive of project documentation on time and in accordance with project requirements.

GENERAL ACCOUNTABILITIES:

• Implement work processes within the overall document management workflow, which;
  i. Demonstrate a visible and active commitment to achieving the OneWay Vision
  and its associated requirements.
  ii. Monitor and report on the application of the Company document control
  processes.
  iii. Collaborate between other functional groups and stakeholders to deliver
  quality documents to ensure turnover requirements are met.
  iv. Provides qualitative/quantitative information to the Document Control
  Lead, including options for improvement (e.g. efficiency or alternate
  process).
  v. Ensure the correct data has been input into the electronic document
  management system.
  vi. Ensure records retention conforms to Company procedures, project standards
  and guidelines.


• Be aware of the health, safety and environmental management requirements that are to be followed for each specific activity.


• Every activity undertaken must be in compliance with relevant standards, EMS documentation and customer requirements as defined in the Project Execution Plan and Document Control Manual.
  Knowledge / Experience / Competencies Required
  Job Specific Knowledge:


• ‎3 - ‎5 previous of relevant experience in computerized and manual document control management in the same or similar industry


• Sound understanding on the purpose of document numbering structures


• Sound working knowledge of document management systems, processes and procedures.


• Sound understanding on revision structures and status purposes


• Sound understanding of various filing methods


• Basic knowledge of engineering terminology


• Ability to read and understand information on drawings and documentation
  Industry Specific Experience:


• Basic or sound knowledge of Worley part within Industry


• Sound knowledge of Document Controls function within Industry

HSE Capability:
* Responsible for personal safety safe working practices for the Document Control Management Centre. Understand and follow OH&S procedures.
* Demonstrate a visible and active commitment to:
* personal well-being;
* healthy and safe workplaces and activities; and
* continuously improve Worley health, safety and environmental performance
* Identify and report work hazards and incidents
IT Skills:
* Competent in the use of relevant software such as MS Office Suite
* Database knowledge is beneficial
* Minimal exposure to similar industry document control software.
* Experience with various electronic file formats
People Skills:
* Punctual
* Co-operative
* Able to share knowledge within the team, discipline or group
* Able to work independently, under supervision and in a team
Authority / Freedom To Act / Decision Making (Including Budgetary
Responsibility)
Extent of Guidance or Control:
* Works under direct supervision
* May be required to assist more junior document control persons
Impact of Decisions on Results:
* Makes routine decisions pertaining to document management duties, using some discretion. Refers non-routine decisions to senior persons for assistance/direction
Position Significance Relative to Total Organisation:
* Responsible for receiving, checking, processing and issuing of all drawing and documentation in system for designated project, as assigned or instruction by superior
Other Relevant Information
Location and Discipline Responsibilities
Location and discipline specific responsibilities may be added to what is
required here by the location or business unit in which the employee works.
Qualifications - Internal

* Must have Aconex experience.
* Must be fluent in Arabic
* Good standard of education, preferably educated to degree level.
* Formal training in Document Control and/or Records Information Management an asset. Beneficial a certificate of business administration, records management or other relevant qualification or equivalent.
Good verbal and written communication skills.
Computer literate and competent with use of commonly used DC software
applications.
What we offer you
Providing an agile culture and challenging work opportunities results in a
positive work environment. Our people enjoy competitive compensation packages
and a fun, personal, collaborative and safe working environment. We value
equal employment opportunity and are committed to promoting fairness, equality
and diversity.

Our policy is to conduct background checks for all candidates who accept an
offer of employment with us.
If you have the passion and talent to keep up, it's time to test the
limits of what you can become. Find your future with Worley.