Document Controller V / Lead Document Controller

Overview / Responsibilities:
Wood is currently recruiting for a Document Controller V / Lead Document
Controller to join our team in Khobar, Saudi Arabia.

This position is responsible for collection, distribution, retention and
archiving of documents through document management systems and work processes
and to ensures all technical documentation associated with the assigned
project scope is registered, filed, transmitted, and archived in compliance
with Wood and SA document management procedures.

KEY ACCOUNTABILITIES & RESPONSIBILITIES:
*
Perform all supervisory duties required to run the Document Management
department
* Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close - out of project activity to meet project requirements
* Liaise with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs
* Assist in ensuring the standard document management system is set up and maintained to support the project
* Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures
* Be involved in developing and maintaining of document management performance targets
* Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices
* Facilitate meetings relating to operational interfaces of document management
* Carry out inductions of training to project or external personnel of how to interrogate the document management system
* Manage a coordinated approach to resolving procedural issues in a timely manner
* Ensure Controlled copy documents are managed to auditable standard
* Ensure all project and client ad - hoc requests and reports are completed in a timely manner
* Manage the complete and timely project close - out and final handover to meet client and Amec Foster Wheeler legal requirements
* Be responsible for ensuring all project deliverables are stored in the EDMS at all revisions and in all relevant formats

WORKING RELATIONSHIPS:

Internal:

• Establish and maintain effective working relationships and communicate across the project / contract interfaces


• Operates within local organization and accomplishes work through effective consultation with more senior professionals


• 
  

  Deals directly with immediate supervisor, co-workers and team members
  External:

  
  


• 
  

  Engages in exchanges of information
  
  LEVEL OF INFLUENCE & DECISION MAKING AUTHORITY:

  
  


• Actions and decisions typically have limited impact on the results of the project or department


• Results are short-term and immediately obvious


• Solves problems and makes judgements within established guidelines and procedures


• Manuals, instructions, procedures and precedents are generally available for guidance
  Skills / Qualifications:


• Experienced in working in an engineering project group or document management center


• Extensive working knowledge of the oil and gas industry


• Specialist knowledge in Oil & Gas document management systems and procedures


• Aramco and Wood experience is highly desirable


• Ability to control, direct, supervise and manage the day to day activities with a documentation management center


• Experienced in electronic data formats production and retention requirements


• Experienced in writing and maintaining of departmental procedures


• Extensive knowledge of Asset information management requirements


• Extensive knowledge of project document close - out and handover


• Knowledge of file format conversion process


• Knowledge of various electronic document management applications


• Ability to carry out departmental audits on both the system and the processes in document management


• Knowledge of maintenance and administration of the document management system


• Ability to carry out performance reviews and appraisals with DM personnel
  Company Overview:
  Wood is a global leader in consulting and engineering, helping to unlock
  solutions to critical challenges in energy and materials markets. We provide
  consulting, projects and operations solutions in ‎60 countries, employing
  around ‎35,000 people. www.woodplc.com
  Diversity Statement:
  We are an equal opportunity employer that recognises the value of a diverse
  workforce. All suitably qualified applicants will receive consideration for
  employment on the basis of objective criteria and without regard to the
  following (which is a non-exhaustive list): race, colour, age, religion,
  gender, national origin, disability, sexual orientation, gender identity,
  protected veteran status, or other characteristics in accordance with the
  relevant governing laws.