Main tasks
* Responsible to facilitate/coordinate various management forums and follow-up with various executives, stakeholders towards timely closure of action points. Highlight areas of concern, risks that may hinder smooth Operations.
* * Responsible for calendar management for the Head of Operations (HoO). Experience maintaining and prioritizing a manager's calendar.
* Responsible for maintaining company records, setting up and managing both electronic and paper filing systems.
* * Responsible for planning and execution of events and visits involving senior management and guests from HQ.
* Manage the flow of information from and to members of the leadership team & other management forums including HQ in Germany.
Develop and implement office procedures
* Maintain department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
* Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
* Monitor Cash Outflow requests, report preparation and timely submission.
* Prepare Presentations for different Forums (Workshops, Meetings, Town Halls, etc.).
* Petty Cash Handing and settlement.
Training and qualification:
* Project Management
Technical knowledge:
* Technical knowledge in automotive industry
Soft skills/individual competence:
* Excellent command of English Language (German language is a plus)
* Excellent computer skills, especially MS Office (Word, Powerpoint, Excel, Outlook)
* Strong communication & interpersonal skills
* Attention to detail and analytical ability
* Ability to work across hierarchy
* Ability to proceed with problems in a structured manner, takes initiatives, willingness to learn, acts results-oriented, self-motivated
Experience:
* Experience in top management assistance function, especially in administrative and technical areas.
Reasonable know-how of intercultural aspects, especially German and Egyptian
culture.
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