Document Controller (Saudi National)

Minimum Clearance Required to Start:
Not Applicable/None
Job Description:
Ready to put your skills to work on Technical or Engineering projects? Are you
great with people and have willingness to work hard to get the job done?
Parsons is seeking a candidate with a desire to enhance the fabric of our
community.
‎1. Principal Objective:
The Document Controller is a provision of the document control discipline
which supports the Construction Department with a particular emphasis in
providing administrative support, improving system files and electronic
document controlling process. Provide administrative and secretarial support
to ensure effective Construction Department operations.
‎2. Organizational Relationship:
Member of the Construction Department professional supporting the Construction
Department projects. Reports to the Section Supervisor. Interfaces with
Construction Department staff, Departments Directors, Supervisors and
Engineers.
‎3. Major Activities Performed:
* Working on the Construction Department document control system using the established CTS software and hard copy of archiving system for multiple projects.
* In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments.
* Carrying out and generating electronic document control procedures, numbering, archiving and retrieving.
* Establishing and maintaining strong electronic document control system for multiple projects.
* Handling electronic document records using different software.
* Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents, Construction documents or other internal or external documents.
* Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.
* Record keeping of received and sent letters to the various consultants and other contractors.
* Maintain proper records for all documents whether inside or outside the RC.
* Remove superseded drawings / technical data, and replace with more current data from the site team.
* Type correspondence, reports official letter as required by the Construction Department using both MS word and computerized word-processing/spread sheet systems.
* Perform administrative liaison functions between other Departments and the Construction Dept. & Sections Heads.
* Proof data and typewritten reports; checks for correct format, spelling, and punctuation.
* Photocopy documents and make distribution as required per the Royal Commission standard procedures.
* Attend to telephone calls as required.
‎4. Experience and Qualifications:
* Bachelor's Degree in Business Administration, IT or related field with ‎4 years of document control and admin support experience.
* The ability to communicate effectively in spoken and written English Language is essential.
* Specific technical qualifications for the requisitioned position are identified below:
* The candidate must have sound experience in using computer software.
* Extensive knowledge of document control database systems.
* Excellent management, communication, organization and interpersonal skills.