Job Description:
Job Posting
Parsons is looking for an amazingly talented Document Controller to join our
team! In this role, Document Controller is a provision of the document control
discipline with a particular emphasis in providing administrative support,
improving system files and electronic document controlling process. Provide
administrative and secretarial support to ensure effective Department
operations.
What You'll Be Doing:
* Working on the Urban Planning Department document control system using the established CTS software and hard copy of archiving system for multiple projects.
* In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments.
* Carrying out and generating electronic document control procedures, numbering, archiving and retrieving.
* Establishing and maintaining strong electronic document control system for multiple projects.
* Handling electronic document records using different software.
* Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents or other internal or external documents.
* Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.
* Record keeping of received and sent letters to the various consultants and other contractors.
* Maintain proper records for all documents whether inside or outside the RC.
* Remove superseded drawings / technical data, and replace with more current data from the site team.
* Type correspondence reports official letter as required by any other Department using both MS word and computerized word-processing/spread sheet systems.
* Perform administrative liaison functions between other Departments and the Contracts Dept. & Sections Heads.
* Proof data and typewritten reports; checks for correct format, spelling, and punctuation.
* Photocopy documents and make distribution as required per the Royal Commission standard procedures.
* Attend to telephone calls as required.
What Required Skills You'll Bring:
* Bachelor's Degree in Business Administration, IT or related field with 0 to 3 years of document control and admin support experience.
What Desired Skills You'll Bring:
* The ability to communicate effectively in spoken and written English Language is essential.
* Specific technical qualifications for the requisitioned position are identified below:
* The candidate must have sound experience in using computer software.
* Extensive knowledge of document control database systems.
* Excellent management, communication, organization and interpersonal skills.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.
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