Human Resources Associate

Job no: ‎558627
Contract type: Fixed Term Appointment
Duty Station: Cairo
Level: G-‎6
Location: Egypt
Categories: Human Resources
UNICEF works in some of the world's toughest places, to reach the world's most
disadvantaged children. To save their lives. To defend their rights. To help
them fulfill their potential. Across ‎190 countries and territories, we work
for every child, everywhere, every day, to build a better world for everyone.
And we never give up.

For every child, hope.*
The fundamental mission of UNICEF is to promote the rights of every child,
everywhere, in everything the organization does -- in programs, in advocacy
and in operations. The equity strategy, emphasizing the most disadvantaged and
excluded children and families, translates this commitment to children's
rights into action. For UNICEF, equity means that all children have an
opportunity to survive, develop and reach their full potential, without
discrimination, bias or favoritism. To the degree that any child has an
unequal chance in life -- in its social, political, economic, civic and
cultural dimensions -- her or his rights are violated. There is growing
evidence that investing in the health, education and protection of a society's
most disadvantaged citizens -- addressing inequity -- not only will give all
children the opportunity to fulfill their potential but also will lead to
sustained growth and stability of countries. This is why the focus on equity
is so vital. It accelerates progress towards realizing the human rights of all
children, which is the universal mandate of UNICEF, as outlined by the
Convention on the Rights of the Child, while also supporting the equitable
development of nations.
How can you make a difference?
Under the close supervision and guidance of the Human Resources Officer the HR
Associate provides administrative, procedural and operational support and
assistance to the efficient implementation of a broad range of Human Resources
functions for all categories of staff.
Summary of key results:
* Support to business partnering
* Support in processing of entitlements and benefits of local staff
* Support in recruitment and placement
* Support in organization design and job classification
* Support in learning and capacity development
* General office support
Support to business partnering*
* Support management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
* Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.
*Support in processing of entitlement and benefits**
* Analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF's HR Rules & Regulations. And also for the purpose of responding to staff queries on areas related to benefits and entitlements
* Initiates processing of a wide range of personnel actions, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
* Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.
*Support in recruitment and placement
* * Prepares and circulates internal and external advertisements, as well as Liaising with candidates in the various stages of the recruitment process.
* Prepares formal acknowledgement, offer and regret letters, and initiates and follows up on reference checks and academic verifications.
*Support in organization design and job classification
* Drafts and edits job descriptions to be submitted for classification for review by supervisor.
* Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
* Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
* Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks
Support in learning & capacity development*
* Researches and analyses data and information to help identify training needs in office. Also on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps.
* Assists team in organizing and conducting courses, workshops and events.
* Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.
To qualify as a champion for every child you will have ……
Education: Completion of secondary education, preferably supplemented by
technical or university courses related to the work of the organization
Experience: A minimum of ‎6 years of progressively responsible administrative
or clerical work experience required
Language: Fluency in English is required. Knowledge of Arabic is mandatory.
Skills required:
Interpersonal and communication
Takes responsibility to respond to internal and external service needs
promptly and proactively; takes initiative to ensure that deadlines, rules and
regulations are met. Uses own discretion to address unforeseen situations.
Demonstrates a high degree of confidentiality, initiative and good judgment.
Demonstrates courtesy, tact, patience and ability to work effectively with
people of different national and cultural backgrounds.
Selection Criteria:*
Computer literacy and the ability to effectively use standard office software
tools as well as good knowledge and skill in using HR systems.
Ability to extract and format data and to solve operational problems
Ability to organize own work, set priorities and meet deadlines.

For every Child, you demonstrate the following ……
UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and
Sustainability (CRITAS) underpin everything we do and how we do it. Get
acquainted with Our Values Charter: UNICEF Values
Core Competencies:
* Demonstrates Self Awareness and Ethical Awareness (‎1)
* Works Collaboratively with others (‎1)
* Builds and Maintains Partnerships (‎1)
* Innovates and Embraces Change (‎1)
* Thinks and Acts Strategically (‎1)
* Drive to achieve impactful results (‎1)
* Manages ambiguity and complexity (‎1)
During the recruitment process, we test candidates following the competency
framework. Familiarize yourself with our competency framework and its
different levels: competency framework here.
UNICEF is here to serve the world's most disadvantaged children and our global
workforce must reflect the diversity of those children. The UNICEF family is
committed to include everyone, irrespective of their race/ethnicity, age,
disability, gender identity, sexual orientation, religion, nationality, socio-
economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave,
breastfeeding breaks and reasonable accommodation for persons with
disabilities. UNICEF strongly encourages the use of flexible working
arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and UNICEF, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. UNICEF is committed to promote the protection and safeguarding
of all children. All selected candidates will, therefore, undergo rigorous
reference and background checks, and will be expected to adhere to these
standards and principles. Background checks will include the verification of
academic credential(s) and employment history. Selected candidates may be
required to provide additional information to conduct a background check.
Remarks:
"UNICEF's active commitment towards diversity and inclusion is critical to
deliver the best results for children. For this position, eligible and
suitable (Male and Female candidates) are encouraged to apply.
Mobility is a condition of international professional employment with UNICEF
and an underlying premise of the international civil service. Only shortlisted
candidates will be contacted and advance to the next stage of the selection
process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by
the host country of the duty station, which will be facilitated by UNICEF, is
required for IP positions. Appointments are also subject to inoculation
(vaccination) requirements, including against SARS-CoV-‎2 (Covid). Government
employees that are considered for employment with UNICEF are normally required
to resign from their government before taking up an assignment with UNICEF.
UNICEF reserves the right to withdraw an offer of appointment, without
compensation, if a visa or medical clearance is not obtained, or necessary
inoculation requirements are not met, within a reasonable period for any
reason.
"UNICEF only considers higher educational qualifications obtained from an
institution accredited/recognized in the World Higher Education Database
(WHED), a list updated by the International Association of Universities (IAU)
/ United Nations Educational, Scientific and Cultural Organization (UNESCO).
The list can be accessed at http://www.whed.net/".
Advertised: ‎13 Jan ‎2023 Egypt Standard Time
Deadline: ‎26 Jan ‎2023 Egypt Standard Time