Procurement Advisor

Primary Duties and Responsibilities:
Under the supervision of the Deputy Chief of Party the procurement Advisor
will advise and support TRADE staff on maintaining USAID and Palladium
contracting and procurement regulations, policies and procedures and ensure
that these are adhered to. The Procurement Advisor will provide procurement
and logistics services, including but not limited to, procuring goods and
services in accordance with USAID and Palladium policies and standards;
providing guidance, advice and support to ensure procurement processes are
effective, efficient, and ethical and provide the best possible value to the
USAID TRADE Activity.
TASKS:
Respond to procurement requests from the program staff related to services and
goods and other items for project beneficiaries and activities.
Analyses procurement requirements and selects the most appropriate methods
based on interpretation and assessment of established policies, practices, and
experience.
Plans, organizes, and leads the bid solicitation process including drafting
and issuing RFQ, RFP, developing bid evaluation criteria and guiding
evaluation committee members on processes involved.
Supervises bid evaluation committees, ensures the integrity of the competitive
process, facilitates bidder debriefings, and exercises appropriate judgment
and tact while ensuring to protect confidential information.
Monitors and reviews progress of contractual agreements, reviews and approves
invoices for payment, resolves any problems that arise, performs post contract
evaluations, creates and maintains procurement records, ensuring accuracy and
integrity of data;
Ensure that all procurement procedures and regulations are followed,
particularly that all procurements are:
Fully and transparently documented through purchase requests, purchase orders,
request for quotation, Comparative charts, Bid Analysis, Invoices and Delivery
Reports.
Done in timely and cost-effective manner, and at the best value possible,
while maintaining product quality.
Implement procurement tracking tools as requested.
Liaison with other departments and participate in budgeting and budget
planning as needed.
Responsible for completing all documentation for payment before submission to
Finance team, while ensuring copies of all completed procurements documents
are properly filed (hard/soft).
Handles and maintains a network of providers that offer these services for the
Project, nurturing established relationships as well as expanding the network
with new vendors/providers, updates and maintains the TRADE Suppliers/Vendors
database.
Works closely with the Palladium Project Management Unit to ensure compliance
with Palladium procurement policies and procedures.
Provide input to the weekly, monthly, quarterly, and annual reports.
Performs other duties and functions as assigned.
Required Qualifications:
Bachelor's degree in commerce, business, economics, or related field.
‎5 to ‎9 of progressive, responsible, and relevant work experience.
Experience working on USAID projects is a must.
Demonstrated experience in the fields of operations, contracting or
procurement.
Ability to analyze facts, maintain records, prepare reports, and exercise
sound judgment.
Well organized, meticulous, has strong analytical skills, creative thinker,
innovative, and has demonstrated personal initiative.
Excellent written and verbal command of English and Arabic languages.
Excellent knowledge of Microsoft Office.
Ability to work well collaboratively, has a strong sense of team spirit, and
works well individually with minimum supervision.
Project Overview and Role:
USAID's Trade Reform and Development in Egypt (TRADE) project builds on
decades of U.S. investments in Egyptian businesses and economic policy with
the aim of substantially increasing Egyptian exports from Small and Medium
Enterprises (SMEs). The TRADE project focuses on six selected sectors:
engineering products, food processing, home textiles, ready-made garments,
chemicals, and building materials. Through the project, USAID works with the
Government of Egypt to improve the trade and investment policy environment and
reduce barriers to trade. USAID also partners with business associations and
export councils to strengthen the trade services ecosystem for small- and
medium-sized exporters, as well as with private companies to help them access
new international markets to increase export sales. TRADE tackles many trade
and investment-related issues to sustainably increase Egyptian exports and
drive economic growth.
Company Overview:
About Palladium - Palladium is a global leader in the design, development and
delivery of Positive Impact - the intentional creation of enduring social and
economic value. We work with governments, businesses, and investors to solve
the world's most pressing challenges. With a team of more than ‎3,000 employees
operating in ‎90 plus countries and a global network of over ‎35,000 experts, we
help improve economies, societies and, most importantly, people's lives.