Documents Controller

Job Title:

Documents Controller* *

Job Summary:

The Documents Controller is responsible for meticulously managing student
records and documents in adherence to the university's admission criteria,
requirements, and compliance with the Commission for Academic Accreditation
(CAA) and Ministry of Education (MOE) policies and procedures. This role
encompasses auditing files for graduation requirements, verifying document
authenticity, preparing filings and reports for external accreditation body
visits, maintaining up-to-date student record filings, ensuring document
privacy, and handling other assigned tasks.

Job Description:

Documents Controller
American University of Ras Al Khaimah

General information about institution
The American University of Ras Al Khaimah (AURAK) is an independent co-
education institution of Higher Education that provides an integrated
American-style, undergraduate and graduate education. All programs are
accredited by the Ministry of Education of the UAE; additionally, it is
accredited by the U.S. regional accreditation association, the Southern
Association of Colleges and Schools Commission on Colleges (SACSCOC). The
American model of higher education ensures not only skills in specific
academic fields, but also a general education curriculum that exposes students
to new ideas and ways of thinking critically about local and global issues.
AURAK is a young and rapidly growing university. AURAK is located in Ras Al
Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty
of Ras Al Khaimah is reflected in its traditions and diverse landscapes -- its
white sandy beaches, the majestic Hajjar Mountains, the expansive desert and
its sands dunes, and the many historical sites.
AURAK values diversity, inclusiveness and cultural authenticity where all
individuals are treated based on their merits and abilities. AURAK is proud to
be an equal opportunities employer and encourages applications from all
qualified applicants irrespective of race, color, religion, gender, national
origin, disability, or age.
Job Purpose & Responsibilities
The Documents Controller is responsible for meticulously managing student
records and documents in adherence to the university's admission criteria,
requirements, and compliance with the Commission for Academic Accreditation
(CAA) and Ministry of Education (MOE) policies and procedures. This role
encompasses auditing files for graduation requirements, verifying document
authenticity, preparing filings and reports for external accreditation body
visits, maintaining up-to-date student record filings, ensuring document
privacy, and handling other assigned tasks.
Minimum Qualification and Education
Essential: Bachelor's degree
Desirable : Certification in document management
Required Knowledge and Skills
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
* Exceptional organizational and time management skills.
* Strong attention to detail and accuracy.
* Knowledge of document control best practices.
* Excellent communication and interpersonal skills
* Understanding higher education regulations and accreditation standards
* Records auditing and document authentication
Work Experience
* Proven experience in a similar position within the higher education industry (preferably in the Registrar's Office)
* Experience in document control, handling, and records maintenance.
Language proficiency required
Proficiency in English and Arabic (both spoken and written) is required.
Competencies
* Service Excellence-
* Professional Ethics and Integrity-
* Problem-solving-
* Time Management-
* Teamwork-
Reporting line
Registrar