Administration Officer

How will you CONTRIBUTE and GROW?

The mission of an Administrative Officer is to manage and monitor the common
amenities of and utilities of Company employees. The Administrative Officer
shall also monitor the resources of staff accommodation and its facilities,
transportation, catering etc. He/She is also responsible for office
maintenance, guest relations and overall cleanliness of office premises
In his/her role, the Administrative Officer shall:
To support the management for planning and budgeting of general services
department
To support the management for operating activities related to general services
such as office layout management, building maintenance, supplies monitoring,
canteen, activities aimed to provide company personnel with adequate housing
(residential building and houses) etc.
To support the management for the research, arrangement and management of
house locations for company personnel
To analyze and to arrange office layout, according to the human resources
rotational programs
To ensure the management of operating activities and services related to the
maintenance of company's infrastructures (offices building, archives, houses),
and their equipment, also supervising external contractors and ensuring the
respect of the defined standards of cost and quality
To provide operating support in the supervision of civil transport services
and porter services to support the management in the coordination of external
suppliers for the relevant services.
To guarantee the necessary relevant support to employees, contractors and
visitors for general services aspects
To act in compliance with code of ethics, company regulations, HSE applicable
regulatory documents and processes.
Local & International Visitors Arrangements [Transport/Food/Hotel Booking]
Including but not limited to the event organizing
Responsible for the RMC Gate Pass Process for ALMEM Employees, Visitors &
Subcontractors
Department Invoice verification [From the suppliers / service providers] like
but not limited to Etihad We / Gate Pass / Office Modification / Furniture
Fill out a Service Completion Certificate and create the SRN/GRN request
Courier Handling. ‎6- Raising Purchase Request for GS Department
Pantry Control / Offices & Common area monitoring to identify any maintenance
point and to follow up with GS Maintenance Team
Vending machines : Controlling stocks / Rectifications / Refilling processes -
Including cashless key system
Responsible for Organizing the arrangements of the office furniture for ALMEM
staff and new joiners.
Working Days
‎6 days/week (Monday to Saturday)
Working Location
Ras Al Khaimah

_______

Are you a MATCH?

Educational requirements
Bcs. Business Administration or equivalent qualifications in Office/Facility
Management
Experience
At least ‎05 years' experience in Administrative & Facility Management Job
Experience of general services in the country and in the industry
Experience in working in an multicultural environment
Good PC skills (Windows, MS Office ‎2000, Outlook, Internet )
Customer service orientation with strong interpersonal skills
Interaction with diverse cultures
Flexibility and ability to adapt to unexpected situations
Soft skills of management of external suppliers in operating context.
Event Organization and
Computer Skills (MS Office, Powerpoint, SAP)

Language:
Fluent in English
Oral fluency in Hindi is an advantage
Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace
that embraces the diversity of our employees, our customers, patients,
community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless
of their background. We strongly believe a diverse organization opens up
opportunities for people to express their talent, both individually and
collectively and it helps foster our ability to innovate by living our
fundamentals, acting for our success and creating an engaging environment in a
changing world.