Office Manager – MENA

Job Title
Office Manager - MENA

Job Location
Dubai

Department

Job Type
Business/Professional Services & Support

Description

The Role
We have an exciting role available for an Office Manager (MENA) to join our
team at Clyde & Co. The purpose of the role is to oversee and manage the
maintenance, repairs, upkeep and security of our offices in the Middle East,
ensuring that it is kept clean, safe and meet the needs of the business. This
includes managing facilities and administration staff and budgets, project
managing office moves and fit-out projects, coordinating and overseeing
relationships with vendors and contractors, ensuring compliance with laws and
regulations, and overseeing security and safety systems. Additionally, the
Facilities manager is responsible for leading, managing, and developing the
facilities team, working with stakeholders, and implementing energy management
plans to reduce consumption and cost.
Key responsibilities
The responsibilities listed for the Office Manager role include:
* Overseeing the management of premises and office equipment, including repairs, maintenance, and pest control
* Leading, managing and motivating a team that handles facilities, messenger, administration, reprographics and reception services
* Ensuring the security of the staff and offices
* Managing the facilities budget, overseeing Health & Safety in the workplace and addressing environmental and CSR issues
* Leading projects for office moves, fit-out and refurbishment in the Middle East
* Project managing tasks, including space planning, arranging resources and equipment, and keeping to deadlines
* Managing vendors and service providers, including contract negotiation and invoice review
* Managing office and car park space, including monitoring usage and analysing data
* Overseeing the supply of office consumables
* Managing deliveries and post
* Communicating changes in office procedures and writing and implementing policies
* Serving as an escalation point for regional offices in the Middle East
Candidate Requirements
* Bachelor's degree
* At least ‎3-‎5 years of experience as a Office Manager, with a preference for Middle East experience
* Fluency in English, both verbal and written
* Strong communication and leadership skills, with the ability to work effectively with stakeholders at all levels
* Experience in leading, managing, and developing teams
* Eligible to work in the UAE: UAE nationals and international candidates are welcomed
Clyde & Co
Clyde & Co is a dynamic, rapidly expanding global law firm focused on
providing a complete legal service to clients in our core sectors. With over
‎60 offices and associated offices in over ‎120 countries and over ‎5,000 staff,
we have genuine in-depth knowledge of our core regional and global sectors.
Clyde & Co is one of the longest-standing international law firms operating in
the Middle East and Africa. As a global law firm, we are able to provide a
complete service to clients in our core sectors of insurance, transport,
energy, infrastructure and trade & commodities.
As our clients have evolved, so have our core values, which are work as one,
excel with clients, celebrate difference and act boldly. We believe that these
values reflect our firm, our strategy and our commitment to delivering
commercially minded legal advice, client-focused services, and innovative
technological solutions to support our clients.
At Clyde & Co we view diversity as critical to the international nature of our
business and have created a working environment where people from different
backgrounds can thrive. It is the Firm's policy to treat all employees and job
applicants fairly and equally regardless of their gender, gender identity,
marital or civil partnership status, race, colour, national or ethnic origin,
social or economic background, disability, religious belief, sexual
orientation, or age.
Please consider the environment before printing this job description.
Our Middle East and Africa footprint
Located in commercial hubs across the Middle East and Africa, our ‎8 offices
allow us to support international investors and local organisations with a
full-service offering of local specialists across most business sectors and
areas of law.
Our services: Commercial, Commercial Disputes, Corporate, Cyber Risk, Data
Protection & Cybersecurity, Employment & Immigration, Finance, Global
Recoveries, Insolvency & Reorganisation, Intellectual Property, International
Arbitration, Projects & Construction, Real Estate, Regulatory &
Investigations, Technology
Our sectors: Aviation, Education, Energy & Natural Resources, Government
& Public Bodies, Healthcare, Hospitality, Infrastructure, Insurance &
Reinsurance, Marine, Retail & Consumer, Technology, Communications, Media &
Entertainment, Trade & Commodities
* includes associated offices.