Job Purpose: JOB PURPOSE To control and manage the administration of the
Department in addition to providing confidential secretarial/administrative
services. JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS - Monitor the daily
schedule of the Departmental Head/Manager and furnish required
information/documentation for meetings/appointments, by co-ordinating with
sources within and outside the Department. - Provide secretarial services to
the Departmental Head/Manager by attending to routine administrative
paperwork. - Screen incoming mails and telephone calls, action responses, re-
direct correspondence and collate to the appropriate person obtaining
additional information where necessary. - Supervise the Department's
attendance records, overtime claims and verify such claims where necessary and
ensure that overtime claims are processed and forwarded to Salary Admin.
Department for payment. - Be fully conversant with the activities of the
organisation in order to liaise effectively with senior executives and
external contacts on behalf of the Departmental Head/Manager. - Maintain Petty
Cash accounts by verifying authenticity of claims ensuring figures are
accurately recorded. - Control and handle cash transactions to bring accounts
to balance.
Qualifications & Experience: MINIMUM
QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS Qualifications: 12 Years schooling
or equivalent Experience: Administration/General administration 3+ Years
Knowledge/Skills: Secretarial qualification preferable At least 4 years'
experience in an administrative capacity in a medium or large size company
with administrative skills. Must be fully competent in MS Office applications.
Fluency in spoken and written English, pleasant telephone etiquettes and the
ability to prioritise work. Safety Sensitive Role: No Leadership Role: No
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Job Purpose: To control and manage the administration of the Department in addition to providing confidential secretarial/administrative services. Job Accountabilities - Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointme…