Data Manager

Management Information and School Data Manager

• This role requires teamwork, good communication skills, the ability to act on your own initiative, attention to detail and an analytical and logical approach. The Data Manager needs to be a motivated person with excellent IT skills to develop and maintain the high quality of data management system in the school.


• The Data Manager should have extensive experience and knowledge of educational data management and interpretation. The Data Manager will report to the Principal, Head of Primary and Secondary, presenting up to date statistical reports relating to all aspects of student progress and exams results, working alongside the senior and middle leadership teams within the school. The Data Manager should have the ability to analyse complex data, to design and produce comprehensive reports and have an understanding of school performance statistics.


• The Data Manager must be able to work under pressure, prioritising and managing expectations and have good interpersonal skills.

Responsibilities
* Take a lead role in planning, development, design, organisation and monitoring of the Management Information System (MIS).
* Liaise between leaders, teaching staff and support staff.
* Comply with the policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate person.
* Be aware of and support difference and ensure equal opportunities for all.
* Contribute to the overall ethos/work/aims of the school.
* Share expertise and skills with others.
* Attend and participate in relevant meetings as required.
* Participate in training and other learning activities and performance development as required.
* Recognise own strengths and areas of expertise and use these to advise and support others.
* Provide support to the senior management team and GEMS Corporate Office as required.
Responsible for MIS
* Take the lead role in the development, maintenance and management of record/information systems.
* Input of data using MIS packages to assist with the fully integrated student database.
* System Manager - maintenance of the school MIS system, set up staff accounts, access rights, attending training courses and training staff internally and within the GEMS organisation.
* Responsible for ensuring that system backups are run.
* Responsible for the upgrading of the system and issue notification to staff of changes in the modules from each upgrade.
* Single Point of Contact for MIS Provider
* Awareness of external MIS training and matching this to internal need.
* Prepare and deliver MIS training in house to appropriate cohorts of staff.
* Supervision of data input to ensure accuracy including appropriate validation and verification procedures.
* Setting up of new systems to meet the needs of the Senior Leadership Team, Heads of Year and Faculty Leaders
* Responsible for any data returns
* Producing a bank of reports for staff to use at all levels within the school.
* Reporting on all data held within the MIS.
* Reporting and solving MIS software problems - liaising with software providers when necessary.
* Keep accurate records of all groups within the MIS e.g. SEN, G&T, EAL and ethnicity groups
* Be accountable for the correct module set up and training of identified staff within the following packages;
* Timetable
* Cover
* Examinations
* Assessment manager
* Attendance
* Rewards and sanctions
* Be accountable for ensuring that systems and processes are in place for any data trawl included within the MER cycle and Action Plan timelines
* Train leaders at all levels to design and develop bespoke tracking systems to significantly improve learning and teaching and student progress within their areas
* Develop data analysis systems within all modules to empower leaders at all levels to improve standards across all phases of the school
* Produce weekly and monthly data analysis reports to the schools Executive, outlining progress against the Key Indicators outlined in the school's Action Plan
* Advise the school's Executive of any software/module development that would improve the current quality of provision
* Oversee the effective installation and day to day management of on line access to the MIS
Data
* Liaise with all concerned to ensure data held is accurate and up to date.
* Prepare the MIS for the coming academic year and perform student curriculum assignment in MIS.
* Liaise with Leaders to produce timetables for the next academic year.
* Support and liaise with attendance officer to ensure accuracy of data and coding authorised absence
* Ensure that the Data Assistant has undertaken the below tasks:
* Co-ordinate with SENCO to ensure all SEN and IEP information is accurate and up to date.
* Co-ordinate with the medical teams to ensure that all relevant medical data is available to all staff within a secure environment
* Maintain accurate and up to date personal staff information in the MIS and report on this where necessary.
* Liaise with the Leaders responsible for the timetable, Heads of Year and Heads of Faculty to create class lists for the coming academic year.