People Relations Executive

Who we are
We are a leading partner for luxury across the Middle East. With more than ‎600
stores, ‎300 brands and over ‎65 years of experience in the region, we have
become a major player in the beauty, fashion and gift sectors, by offering
service excellence to our partners and delighting all our customers. We are
moving fast from a traditional distributor and retailer for luxury in the
Middle East, to a hybrid retailer bringing luxury experiences to the
fingertips of customers everywhere.
To fuel the next stage of our growth we are looking to build a world class
team. From physical retail through to supply chain and customer loyalty, we
aim to use technology and data to continuously improve every aspect of our
operations. We are looking for top talent to join us on this journey of
exploring new horizons together.
What you'll be doing
At Chalhoub, together we achieve excellence! As a People Relations Executive
you would be responsible for the day-to-day HR administrative tasks (employee
enquiries, certificate requests, HRIS data entry etc). You would also be
responsible for handling non-critical employee relations while connecting
closely with Group HR 's competence centre.
* Administer employee's attendance, leave, vacations and overall absenteeism
* Ensure the adherence of all employees to organization's HR policies and regulations
* Follow up with all employees concerning medical certificates for sick leave, and out of office/absence forms
* Handle all medical insurance claims and liaise with insurance companies for employees' collections
* Issue/cancel access cards in adherence to security policies
* Prepare welcome kits for new employee orientation sessions
* Prepare absenteeism calculations for end of service settlement
* Attend to employee enquiries on company policies and procedures
* Handle and follow up on the work visa and labour contract processes
* Act as a coordinator between PRO's and employees
* Lead the work visa and labour contract renewals
* Process the application, renewal and cancellation of all documents for labour cards, work permits and residency visas
* Schedule medical examinations for the processing of residence visas
* Update document according to expiry on the HRIMS
* Initiate, update and maintain employees' personal data on the HRMS
* Keep updated records on all new immigration and labour legislations as communicated by the PRO and the HR Manager
* Prepare staff turnover reports (new comers, leavers, total headcount), KPI report for absenteeism.
* Update staff lists accordingly
What we are looking for
* Strong administrative and communication skills
* Competent in MS Office (Word, Powerpoint, Excel, Outlook)
* Excellent communication skills
* Able to effectively manage your time and deliver against tight deadlines
* Previous HR experience or qualifications are beneficial
* Retail experience is highly desirable
What we can offer you
With us, you will turn your aspirations into reality. We will help shape your
journey through enriching experiences, learning and development opportunities
and exposure to different assignments within your role or through internal
mobility. Our Group offers diverse career paths for those who are
extraordinary, every day.
We recognise the value that you bring, and we strive to provide a competitive
benefits package which includes health care, child education contribution,
remote and flexible working policies as well as exclusive employee discounts.
To view all our perks and benefits, click here.