Receptionist

Kennedys is looking for a Receptionist to join our team in Dubai. The
Receptionist is Kennedys' front of house executive who, under the direction of
the Office Manager, has responsibility for maximizing the effectiveness and
efficiency of the reception function in a manner that supports the Firm's
provision of quality services to its clients.
The primary duties of the Receptionist are to work with the Office Manager to
advance the objectives of the business services team and to assist the
Secretarial team to provide comprehensive and pro-active secretarial services
to the fee earners.
Key Responsibilities
* Providing reception support to the Dubai office
* Answering and managing the switchboard
* Maintaining the conference room booking schedule for two conference rooms
* Ensuring conference rooms are tidy and stocked with refreshments, crockery and stationery at all times
* Setting up refreshments for meetings with the assistance of the office assistant. Arranging lunches for meetings when requested.
* Arranging video and telephone conferencing including setting up of video conferencing equipment.
* Booking local and international couriers
* Making appointments, arranging meetings and reservations for members of the team as requested
* Assisting with flight and hotel bookings
* Extensive file management and general administration
* Maintain InterAction contact database
* Participates in the Video Conferencing (VC) Advocate Programme to support the Dubai and Muscat offices
* Miscellaneous duties that may from time to time be required
Team
Kennedys is a global, UK-based firm, and has had a presence in the UAE since
‎2006. Kennedys is proud of its friendly and supportive workplace culture.
The Receptionist reports to the Office Manager and will be subject to varying
degrees of supervision on a day to day basis. The Office Manager is part of
the Business Services Team and reports to the Managing Partner.
The Receptionist creates and maintains professional relationships with fee
earners, the administration team, business services, building management,
vendors and suppliers. The Receptionist works professionally and courteously
with clients to grow client relationships.
Required experience
* Previous experience in a professional working environment
* Arabic and English speaker
* Welcoming and presentable as the first point of contact for the firm
* Committed and enthusiastic
* Ability to work on own initiative or
* Proactive and flexible approach
* Strong communication and organisational skills
* Good level of IT literacy
* Willingness, reliability, attention to detail
* Ability to prioritise a workload
* Previous experience in a law firm is advantageous
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and
advisory services. With over ‎2,400 people worldwide across ‎43 offices in the
UK, Europe, Middle East, Asia Pacific and America we have some of the most
respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a
range of specialist legal services, for many industry sectors but we have
particular expertise in litigation and dispute resolution, especially in
defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new
perspectives to the table way beyond the traditional realm of legal services.
We empower our clients with a diverse range of ideas, tools and technology to
make their lives easier, as well as delivering exceptional results, every
time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals,
secretaries, graduates and apprentices to join our rapidly expanding global
firm. Whatever your role at Kennedys, you'll be involved in exciting and
stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them
seriously. We make a difference by being approachable,straightforward,
supportive and distinctive. Our values are at the core of who we are and what
make us a great firm to work with and for.
We develop careers in an innovative and collaborative global environment, with
our values at the core. We believe that supporting individual growth and
development puts us in the best position to attract and retain talented
individuals. Regardless of role or level, everyone has access to virtual
learning to help you develop your skills, wherever you are in the world. A
variety of other exciting opportunities are available including secondments to
clients and our global offices as well as a comprehensive benefits package
(details are available upon request).
We've created a culture based on client service, professional excellence, hard
work and trust. We deeply value the relationships we build with our clients
and we know that they value our warm, friendly human approach. We are here to
provide answers, recommendations, strategy and tactics.
Kennedys is an equal opportunities employer and is committed to ensuring our
recruitment processes are as inclusive as possible. We expect all employees to
be aware of and comply with all relevant policies and procedures within their
jurisdiction, including those relating to Information Security, Data
Protection and Quality Management, refer any breach promptly to Risk &
Compliance and to complete all mandatory training when requested.