Currently have an exciting opportunity available for an experienced
administrator to join their busy operations department in Jumeira. Your
responsibilities will include:
* Supporting with reception duties as and when required such as to answer CO incoming calls; handle caller 's enquiries; booking meeting rooms etc.
* Manage the CFO's calendar
* Weekly enrolment report circulated to SEB, principals & accountants
* Assisting with shareholder queries (printing new share certificate, managing files, etc.)
* Arranging meetings
* Taking care of letters re:projects (NOC, undertaking letter etc.)
* Maintaining payment record for consultants and contractors
* Keeping/updating record of facilities annual budget
* Raise purchase orders
* Communicating with suppliers
* Drafting contract for AMC/ECA and the keeping track of the signed files
* Keep track of DEWA consumption comparison of previous year vs current year
* Processing DEWA payment for all schools + empty apartments
* Keep track of petty cash (maintain file on excel, enter into focus, requesting cash from accounts and give to the concern person)
* Manage monthly overtime for facilities team
We are looking for a dynamic candidate who works well under pressure. As you
can see this is a varied position, with responsibilities spanning multiple
departments so the ability to work with pace, and on a number of projects at
once is important. This role offers huge progression potential for the right
candidate.
A suitable candidate will have more than two years in a similar administrative
position, ideally within an education provider, hospitality or healthcare
environments.
**ROLE DESCRIPTION** **_Title:_** **_Code:_** _Operations Administrator_ _TBA_ **_Role Holder (if currently filled):_** **_Role archetype_** _Haze_ _Not Applicable_ **_Division/Department_** **_Grade/Level_** _Shopping Malls - Property Management -…
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