Executive Assistant - MENA

Job Description :
Role Title: Executive Assistant (EA) and Office Manager
Location: Dubai, office based
Purpose of the Role:
To provide proficient executive assistant support to senior leaders in our
business. This is a multifaceted and challenging role which requires a high
degree of proactivity, flexibility, initiative and confidentiality.
EA roles at Diageo are critical to the smooth running of our business; it is a
varied role, with ample opportunities to grow and maximise the impact of the
leaders and teams you support. The world of work is changing, and the ways in
which you can contribute to the success of the business is also. Getting to
grips and understanding the business areas you support will be key, in order
to support your leaders, their meetings and projects.
Whilst this EA role is intended to support senior leaders in MENA (Middle East
and North Africa), our teams and leaders constantly evolve and as such you may
be reassigned to support a different leader (or group of leaders) to those
originally advertised.

Key Responsibilities (may vary depending on business area/leader):
* Effective diary management - emphasis on anticipating needs and understanding priorities
* Ability to set up and run virtual meetings - anticipating needs, utilising best practice tools and technology to drive effectiveness
* Management/co-ordination of functional specific projects and administration
* Co-ordination of data and preparation of relevant business reports and presentations
* Coordinate departmental and other meetings as required; take minutes of meetings and prepare final reports of proceedings as necessary. Follow through on action items.
* Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner
* Travel, visa and accommodation management and co-ordination
* Timely management of expenditure via Concur, ensuring a detailed filing and reference system is in place
* Management and organisation of internal and external events e.g. conferences, meetings, events
* Meeting space management and bookings
* Provide office management support in smooth running of the Dubai office. Support with managing office stationery, maintaining office contracts, organising office meetings and social gatherings.
* In addition there may be asks from the broader leadership community where there are critical, ad-hoc or set piece meetings that need to be arranged
What behaviours would you need to demonstrate in order to be successful in
this role?
* Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload
* Adopt a growth mindset approach to new projects / building new capabilities / in the face of change
* Appetite to learn new tools and technologies to unlock capacity for team and leaders - anticipating needs, utilising best practice tools and technology to drive effectiveness
* Be creative and proactive in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
* Strong project management skills
* Continually demonstrate high standards and accountability in terms of planning, quality and accuracy of work outputs to meet challenging timescales
* Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks, face to face and virtually
* Demonstrate a high level of integrity, compliance and confidentiality at all times
* Ability to work well under pressure and meet deadlines
* Willingness to perform a variety of duties/tasks including often going above and beyond the day to day requirements to ensure a smooth running of business activities
* A good problem solver with a positive nature
* Able to forge strong relationships across the administrative community to leverage experience and provide cover as needed
Qualifications & Experience:
* Demonstration of high performance in a PA or Team Assistant role operating at a senior level
* Experience in Microsoft suite usage and technology and digital savvy, proficient in digital and virtual meeting tools
* Ideally proficient in the relevant functional systems e.g. Workday
* Experience of working across geographies would be advantageous in certain roles
Celebrating our inclusive and diverse culture is core to Diageo's purpose of
"celebrating life every day everywhere". This purpose is, in itself, inclusive
in nature, as it values everybody irrespective of background, disability,
religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realize its
ambition, we depend on having diverse talent with a range of backgrounds,
skills and capabilities in each of the ‎180 countries in which we operate and
to reflect our broad consumer base. We view diversity as one of the key
enablers that helps our business to grow and our values, purpose and standards
set the conditions for us to respect the unique contribution each person
brings.

Flexibility is key to success in our business and many of our staff work
flexibly in many different ways, including part-time, compressed hours,
flexible location. Please talk to us about what flexibility means to you and
don't let anything stop you from applying.

Character Is Everything
Worker Type :
Regular
Primary Location:
Dubai
Additional Locations :
Job Posting Start Date :
‎2023-‎12-‎20