Admissions officer

Description
We are looking for an admissions officer to join our growing school.
For all staff in school we share a responsibility to ensure that children are
safe and properly supervised at all times. Our school is committed to 'amazing
learning'- providing enjoyable and meaningful learning experiences so that
every pupil makes as much progress as possible. All staff are expected to
adhere to The Aquila Professional Code of Conduct and commit to promoting our
vision - 'A happy community school with amazing learning at its heart where
pupils are empowered to make choices, engage in meaningful learning
experiences and make exceptional progress'. Our focus is providing children
with amazing learning and to be the school of choice for the community we
serve.
The Aquila School is committed to safeguarding and promoting the welfare of
children and young people and expects all staff and volunteers to share this
commitment. All post holders are subject to appropriate vetting procedures and
satisfactory Criminal Background Checks or equivalent covering the previous ‎10
years ' employment history.
Core purposes:
* To manage leads and translate leads into enrolments to maximise pupil numbers
* To support lead generation and school awareness through in school events and local partnerships to help the school become the school of choice for the local community
* To take an active role in the day to day running of the school
Key duties include:
* To follow up on all new enquiries within one working day, answering questions and converting enquiries to admissions meetings
* Following up after meetings for all their appointments, up to and including an offer being made, and liaising with the registrar and finance so there is a smooth hand over for offers
* To lead parent tours of the school and support meetings as required
* To manage and maintain the appointment calendar, chasing any missed appointments, and ensuring the welcome area for parents is prepared before meetings
* Weekly reconciliation between Hubspot and Engage to make sure records are always up-to-date
* To manage the multiple databases of parent enquiries.
* To participate in regular meetings with the admission/marketing team meetings and to share information with the school leaders and ISP on a regular basis.
* To cover reception as required and support the day to day running of the school
* To contribute to the weekly KPI reports, enrolments reports and pipeline reports, with the support of the registrar and head of admissions.
* To be a primary contact for new incoming enrolment enquiries
Measures of performance-
Targets will be set based on:
* Number of enrolments
* Conversion rate of enquiries to enrolments
In addition, all staff are required to carry out any tasks required by the
school or the regional office to facilitate the smooth day to day running of
the school
To be line managed by the school admissions manager
Holidays- ‎30 working days per year
Hours of work: ‎7:15am to ‎4:00pm or ‎8:15am to ‎5:00pm Monday to Thursday and up
to ‎12 noon or 1pm on Fridays' (and up to ‎5:00pm on a Friday every ‎3-‎4 weeks as
per a rota system) plus occasional evening and weekend work. The working hours
may be amended as the employer deem necessary from time to time (e.g. open
days)
Person Specification
* Excellent English speaker and communication skills
* Willingness to undertake appropriate training and professional development
* Experience of office administration
* Experience of working in a school
* Experience of working with young people
* Unceasingly optimistic and a 'can do' attitude - calm kind and professional with all members if the school community
* Can meet deadlines by effective planning and time management
* Strong work ethic and capacity for hard work
* Ability to relate well to colleagues and students and parents / members of the public
* Ability to work well as part of a team
* Willingness to contribute to extra-curricular activities
* Knowledge of and genuine interest in educational issues and how they apply to our school.
* Excellent interpersonal and organisational skills
* Knowledge of Engage system
* Attention to detail and a good level of numeracy
* Strong ICT skills, including the use of spreadsheets
* Knowledge and understanding of school policies and procedures
To get a flavour of our school please visit our website and follow us on
social media.
About the International Schools Partnership
The Aquila School is owned by a London based company called International
Schools Partnership (ISP). The International Schools Partnership (ISP) is a
growing group of committed colleagues in financially responsible schools
around the world, all of which aim to be the school of choice in their local
area. Learning is at the heart of everything we do for our pupils, colleagues
and parents. We are committed to getting better, all the time.
ISP was founded by an experienced team of committed educationalists and
commercial operators who have worked together over many years. Our growing
group of private schools located in the UK, the USA, Spain, Costa Rica, Chile,
the United Arab Emirates, Qatar, Malaysia, and Mexico educate children and
pupils from ‎2-‎18 years of age. We have now expanded to over ‎79 schools
delivering multiple curricula and building on local brands and reputations
with over ‎50,000 pupils and ‎8,000 staff located across the globe.
We believe that successful schools are the ones that put learning at the heart
of everything they do, always aiming to create rounded individuals that are
able to forge successful careers and lives in a rapidly changing world. Our
goal is to enable our schools as the leading school of choice in their local
area. We are a truly international group working in different cultures and
speaking different languages. We work across countries and cultures, too, by
working with each other and with other schools and communities. At ISP we
continue to engage with schools around the world who are interested in
becoming part of our global group of schools and look forward to welcoming
more pupils and staff to the group.
All our schools:
* Help children and pupils learn to levels that amaze them.
* Inspire children and pupils to be successful now and equip them to be successful later.
* Are truly international, working in partnerships within and across regions, cultures and languages.
* Aim to be the schools of choice for children, pupils and their families, wherever we are.