QSHE Coordinator

Date: Dec ‎16, ‎2023
Location: Dubai, AE
Company: CPL Aromas FZE
As the largest fragrance only fragrance house in the world, we take pride in
proactively shaping the future of the fragrance industry. We focus all our
creativity, innovation, and energy into making fragrances and nothing else.
CPL Aromas is home to some of the world's leading perfumers, and we're trusted
by top brands to translate their creative vision into beautiful scents. We
provide career and development opportunities for talented individuals across a
range of disciplines - from all support functions to customer facing roles. A
job at CPL Aromas promises a unique career path for anyone with a passion for
the world of fragrance. With operations all over the world, we celebrate a
diverse range of cultures at CPL Aromas and, we offer equal opportunities and
flexibilities.
Reports to:
QSHE Manager
Job Purpose
The QSHE Coordinator handles all the administrative duties in the QSHE
department, reporting to the QSHE Manager. This role encompasses all
administrative tasks within the department, ensuring efficient operations. It
plays a critical role in maintaining meticulous records and supports QHSE
audits by preparing essential documents and coordinating schedules.
Ultimately, the QSHE Coordinator contributes significantly to the
organization's commitment to safety, quality, and compliance through
systematic and accessible information management.
Tasks and Responsibilities
* Review and revise QSHE related documents - encompassing policies, procedures and manuals.
* Maintain precise records of inspections, incidents and compliance documentations.
* Assist in addressing customer inquiries and complaints, promptly conveying pertinent information to the appropriate staff member.
* Gather data for customer complaints, internal noncompliance and vendor compliance investigations.
* Assist in taking the minutes during the QSHE meeting and bi-weekly NCR, CCR, VCR, and NM meetings.
* Assist in collecting the information for investigations - video, photo, evidence witness, training records/machine/equipment information - PM/service details.
* Review the reported NM / OFI / Obs in the safety software system and update further information.
* Update the Excel NM / OFI / OBS register and evidence folder.
* Contribute to the identification of root causes and the formulation of preventive measures.
* Regularly update waste disposal statistics, ensuring compliance with waste management protocols, including the control of egally mandated documentation and the maintenance of active permits.
* Perform trend analysis and reporting under the guidance of the QSHE Manager.
* Assist in maintaining and contributing to the development of QSHE Management system.
* Assist in ISO ‎9001 and ‎14001 standard documentation and preparation for external audits.
* Participate in both internal and external audits.
* Collaborate in conducting risk assessments for all business activities.
* Deliver safety induction training to visitors and contractors.
* Assist in monitoring, documenting and reporting on QSHE objectives and Key Performance Indicators (KPIs).
* Contribute to the implementation of continuous improvement initiatives.
* Engage in the creation and testing of emergency response plans.
* Be prepared to respond to QSHE-related emergencies as necessary.
* Monitor and advocate for environmentally responsible practices throughout the organization.
* Track and report on environmental performance metrics.
* Foster a culture of safety within the organization, encouraging employees to report safety concerns and near misses.
* Assist in the planning and execution of QSHE training sessions for employees.
* Update the training assessment outcome and re-schedule the session where required.
* Take the lead in the absence of QSHE Manager.
* All other duties as directed by QSHE Manager.
Skills and Attributes Required
Qualification
* Formal/professional qualifications would be preferred but not a pre-requisite of the role .
* Familiarity with Good Manufacturing Practices (GMP) and practical experience with implementing 5S workplace organization methods would be advantageous.
* Having a formal professional qualification in IOSH would be valuable.

Skills and Knowledge
* Possessing knowledge and experience in Quality Assurance or Control procedures within a manufacturing setting would be highly favourable.
* Demonstrating knowledge and experience in Health and Safety practices within a manufacturing environment would be beneficial.
* Root cause analysis trained.
* Excellent organizational, interpersonal and communication skills.
* Ability to work on own initiative.
* Background in auditing or reporting would be beneficial.
* Health and Safety experience.
* Team player and ability to multi-task.
All qualified applicants will be considered for employment irrespective of
race, ethnicity, national origin, religion, age, sex, gender identity or
disability status. Due to large volume of applications, we are only able to
contact applicants who meet the role requirements. The salary package offer
will only be discussed with the final candidate, based on the individual's
relevant experience and skills. Should your skills and experience fit the
above criteria, please click apply link to submit your application.