We are currently seeking a dynamic and organized Office Assistant to join our
team. The ideal candidate will play a crucial role in ensuring the smooth
operation of our office and supporting various administrative functions. This
is an exciting opportunity to be part of a growing IT solutions company in
Dubai.
Responsibilities:
* Administrative Support: Provide general administrative support to ensure efficient office operations. This includes handling phone calls, managing emails, and maintaining office supplies.
* Coordination: Assist in the coordination of office activities and events. Collaborate with different departments to streamline communication and workflow.
* Front Desk Management: Greet and assist visitors, clients, and employees. Manage incoming and outgoing correspondence, ensuring a professional and welcoming atmosphere.
* Data Entry: Accurately enter and update data in our systems. Maintain organized and up-to-date records for various projects and tasks.
* Communication: Assist in internal and external communication, including drafting emails, memos, and other documents as needed.
* Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation.
* Meeting Support: Prepare meeting rooms, schedule appointments, and assist in organizing meetings. Take minutes when necessary and distribute relevant information.
Qualifications:
* Previous experience in an administrative or office support role is preferred.
* Excellent organizational and multitasking abilities.
* Strong communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite.
* Attention to detail and a proactive approach to problem-solving.
* Ability to work effectively in a team and independently.
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