Executive Administrative Assistant at voco Dubai The Palm

About Us*
Welcome to voco.
Drawing on our years of experience in delivering True Hospitality, voco
Hotels, gives people a different choice. Hotels that are reliable enough to
depend on, but different enough to be fun. Our new family of hotels are
connected by their individual characters that make memorable travel
dependable. Unstuffy hotels, where people feel comfortable to relax, and just
get on with relaxing. Hotels that stand out from the crowd.
Becoming part of the family, everyone 's a host…
Every great stay starts with a great host, who are the beating heart of our
hotels. Our teams are there when people need them but, give them space to
relax. It's these thoughtful touches that give our service the balance guests
adore: natural and easy-going but, also friendly without being over the top.
voco Dubai Palm The Palm is conveniently located on the trunk of the manmade
island while being part of the newly launched "Palm West Beach", a trendy and
vibrant spot with an array of exceptional dining concepts.
As an Executive Administrative Assistant, you will be in charge of providing
comprehensive support to the General Manager and equally support the Food &
Beverage and Sales & Marketing departments in administrative responsibilities.
Executive Office Responsibilities:
* Provide extensive support to the General Manager that includes business and travel arrangements, electronic diary management, independently managing corporate correspondence, minutes of meetings, coordination within the hotel departments, making reports and presentations.
* Exercise considerable initiative and high degree of social skills dealing with full range of stakeholders in many varying situations representing the organizations high profile situations.
* Perform a variety of confidential supporting tasks.
* Coordinate office management activities.
* Research, compile, assimilate, and prepare confidential documents
* Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents.
* Receive and screen incoming calls and visitors, determine which are priority matters and alert the executive accordingly.
* Plan and coordinate arrangements for professional conferences/ meetings
* Coordinate and facilitate the General Manager's calendar to arrange appointments, meetings, and conferences
Administrative Responsibilities:
* Fully support the Food & Beverage and Sales & Marketing departments in all administrative requirements
* In charge of the Meetings & Events in the hotel (Sales & Administrative duties)
* Communicate effectively with guests, subordinates, immediate superiors, and other section heads.
* Attend daily briefings, meeting and all other training sessions and meetings required for the position
* Administer personnel action on leaves, overtime requests, disciplinary actions, and commendation.
* Handle the procurement requirements of the departments.
* Maintain all colleagues' files in the departments which includes training trackers, forms and other documentations.
* Identify and solve problems in service in a professional manner.
* Perform other duties as assigned by designated Heads of Departments.
What we need from you
* ‎5 years related experience including at least ‎2 years in same capacity
* Excellent interpersonal and communication skills, including the ability to communicate confidently, effectively, and diplomatically.
* Excellent organizational skills, including the ability to manage busy schedules, establish office systems, and the ability to work accurately and to high standards under pressure to meet deadlines.
* Strong ability and initiative to work in a dynamic, high-profile environment.
* A naturally outgoing and friendly personality with a passion for service excellence to consistently deliver and demonstrate voco™ service standards
* A true "team-player" mentality and flexible attitude towards a diverse set of tasks
What we offer
We 'll reward all your hard work with great salary and benefits - in addition
to career development, employee room discounts and great work culture. Join us
and you'll become part of the global IHG family - and like all families, all
our individual team members share some winning characteristics.
As a team, we work better together - we trust and support each other, we do
the right thing and we welcome different perspectives. You need to show us you
care, that you notice the little things that make a difference to guests as
well as always looking for ways to improve -visit www.http://careers.ihg.com
* to find out more about us.
At IHG, we are committed to developing our team and managing our talent and
would encourage internal as well as external candidates to apply for any of
our vacancies.
We are an equal opportunities employer.
At IHG, we've made a promise. As one of the world's leading hotel groups,
we're here to deliver True Hospitality for Good. Making our guests and
colleagues feel welcome, cared for, recognised and respected - wherever they
are in the world. Want to be part of the journey?
voco brand comes to life in hotels that you can count on but that are
different enough to be fun. Unstuffy hotels, where people feel comfortable to
relax, and just get on with relaxing. Hotels that are built on sustainability
where we look after the planet with the same care as we look after our guests
and colleagues. Let's Go Further Together.
Don't quite meet every single requirement, but still believe you'd be a great
fit for the job? We'll never know unless you hit the 'Apply' button. Start
your journey with us today and let's #GoFurtherTogether.