ROLE PURPOSE
The Accountant - Accounts Payable is responsible to ensure the integrity of
the entity's accounting information by recording, verifying, consolidating,
and analysing transactions for the region. The accountant will work closely
with workflow automation tools within the AP department.
RESPONSIBILITIES
* Work closely with Vendor Invoice Management (VIM) solution and manage the processing of invoices
* Assist with the training and maintenance of VIM
* Review open POs and reconcile against GR/IR
* Ensure invoices/ T&Es are booked & paid in a timely and accurate manner
* Raise & book all Inter Company (ICO) debit/credit notes (trade & non-trade), ensuring deadlines & compliance is adhered to
* ICO maintenance - monthly confirmations; allocations; posting; reconciling discrepancies & requesting payments to Treasury as per internal timelines
* Ensure expenses for the entity are classified correctly to represent the true nature of the expenses
* Perform & review monthly supplier/distributor statement reconciliations and ageing analysis. Investigate and solve any discrepancies
* Support Associate Finance Manager by providing additional training to stakeholders, as & when required
* Support Treasury Team by allocating & clearing all Bank General Ledgers
* Support General Ledger Team to clarify OPEX variances
* Ensure all reports are prepared; reviewed & submitted to Associate Finance Manager & other stakeholders (as required)
* Provide additional reports to management as required
* Assist in ensuring the existence & adherence of internal controls across all entities
* Be the point of contact for all AP related issues for designated area
Take up special projects as and when assigned
* Update the SOPs for the entity to ensure they are in line with the current ways of working & ensure job knowledge is up to date
* Assist team during Internal and External Audit
EDUCATION QUALIFICATIONS & EXPERIENCE
* Bachelor Degree
* BCOM / CA - Professional qualification will be given preference
* 2-3 years
* Worked in a similar role in a competitive environment, able to handle pressure, meet deadlines
TECHNICAL SKILLS:
* Knowledge of ERP implementation. : Intermediate
* Working knowledge of Microsoft Office packages: proficiency in Microsoft Excel : Intermediate -Advanced
* BI tool / Sap experience : Intermediate -Advanced
* VIM / RPA experience : Beneficial but not mandatory
* Languages : Mandatory Native Language Proficiency-German
* Nice to have additional Language proficiency in any of the following languages : Italian/Spanish/Danish/Polish/Ukrainian
KEY ATTRIBUTES
BUSINESS
* Initiative
* Multi-tasking
* Results oriented
* Systems thinking
* Planning and organisational skills
* Focused
* Focus
* Visioning
* Cooperation
* Proactive
* Responsibility &
* Accountability
* Resilience
PEOPLE
* Flexibility and tolerance for ambiguity
* Capacity for and resistance to Stress
* Perseverance and tenacity
* Transition Management
* Informal communications skills
* Active listening skills
* Writing skills
* Presentation skills
* Meeting facilitation
* Empathy
SELF
* Technical / professional knowledge
* Industry knowledge
* Personal responsibility
* Self-assurance
* Honesty
* Ethical conduct
ASPEN COMPETENCIES
BUSINESS
* Performance Driven
* Accountability/ Ownership
PEOPLE
* Dealing with ambiguity Embrace Change
* Communicate Effectively
SELF
* Contribute Special Expertise
* Take Action with Integrity
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