Facilities Manager

Every employee at Al Rostamani Group plays a role in making a real difference
to the business and our customers. We care for our employees by offering them
meaningful and purposeful work and an opportunity to grow, learn, contribute
and succeed. Today, the Al Rostamani Group has come a long way since its birth
in ‎1957. Our group has grown steadfastly with the guiding principles of
Commitment, Care & Vision, alongside a strong sense of active involvement in
the community. We are a well-diversified group, with a key presence in
industries such as General Trading, Automobiles and Heavy Equipment, Travel,
Foreign Exchange, Financial Services, Property Management, Construction,
Infrastructure Development and Information Technology Services. Our Group
employs approximately ‎2000 people from ‎41 different nationalities, which
contributes to our multicultural and multi-national environment.
Abdulla Al Rostamani Properties is a real estate developer having a
diversified scope of activities which include property management, project
management, and facilities management in addition to trading in properties.

Job Purpose

The Facilities Manager will be responsible for ensuring that AARP standards of
Facilities Management are applied across the AARP portfolio and other Group
properties as required.

Job Responsibilities

• Fully understand the scope and responsibilities of the company and the FM dept. and author the FM strategy to service the requirements of the company. This will include consulting and coordinating with other departments and Group Companies


• Plan for future development in line with strategic business objectives


• Manage the department ensuring that staff are identified, trained, retained, are competent and their outputs meet the company's expectations


• Develop staff development programs such as skills enhancement, training and tool box sessions


• Evaluate the work quality of direct reports and other subordinates


• Manage the Dept. budget ensuring that the FM Dept. is delivering value for money


• Establish and implement FM strategies for the properties under management


• Tender FM services including writing scopes, KPIs and contracts; tendering, assessing proposals and making recommendations, award and monitoring all contracts to ensure compliance and provision of expected levels of service


• Ensure PPM all completed as per requirements


• Perform lifecycle planning and budgeting


• Ensure all properties under management meet all statutory regulations. Where they do not have a strictly adhered timescale for adherence and completion


• Ensure that a full set of records exists and is kept on file of all documentation, licenses and records for each property eg. as builts, DM approvals/NOCs, O and Ms, fire certification


• Create monitoring systems or programs to detect problems as early as possible


• Initiate interventions and solve problems in creative and cost effective ways


• Place fire strategies for each property including regular practice evacuations


• Develop HSE policies and management plans for the company and properties


• Initiate an active campaign on safety measures across the portfolio


• Draw Emergency Response Plans for each and every property


• Develop back-up or alternative systems for common problems such as power shortage


• Manage the FM Expenditure per property


• Regularly review (monthly) with the PM and Finance Dept. YTD expenditure fully explaining any deviations from budget


• Operational efficiencies - identify and drive through the portfolio

Job Requirements

Qualifications
* Relevant engineering degree or related qualification in Facilities Management from accredited institutions

Experience
* ‎15 years of FM related experience, ‎5 in a senior managerial position. Experience must include that of a strategic nature, in a complex business environment involving multiple business issues
* Broad knowledge of construction and building techniques, building maintenance procedures, techniques and processes including but not limited to:
a. Construction
b. Mechanical systems (HVAV, plumbing, electrical, VT)
c. Utility rates and contracts
d. Building automation systems
e. Systems furniture
f. Space planning
g. CRE planning
h. Organizational ability to redirect skills to support new technologies while
maintaining current commitments; ability to deal in a high pressure
environment, often in a crisis situation and render good decisions to resolve
the problems

Knowledge & Skills
* Ability to interact with staff at all levels
* Good interpersonal skills
* Maintain high level of confidentiality
* Ability to work under pressure
* Effective Communication skills
* Attention to details
* Proficiency in English (spoken and written) / Arabic is an advantage
* Customer service oriented
At Al Rostamani Group, we seek talented people who work hard to achieve great
things. We consider not only your skills and experience, but also your passion
for the role, your desire to learn and how well you align with our core values
of care, commitment and vision. If this position represents an opportunity you
wish to pursue, we invite you to apply.