Operations Analyst

Who We Are:
160over90 is a full-service cultural marketing agency. An integrated part of
the Endeavor network, which includes entertainment agency WME and sports,
fashion and events leader IMG, 160over90's cultural insight, access and
influence helps brands stay connected to what their consumers care about most.
With offices in seven countries around the world, 160over90's expertise spans
experiential, creative, public relations, digital, social, impact, influence,
higher education and more.
Endeavor is a global sports and entertainment company, home to the world's
most dynamic and engaging storytellers, brands, live events and experiences.
The company is comprised of industry leaders including entertainment agency
WME; sports, fashion, events and media company IMG; and premier mixed martial
arts organization UFC. The Endeavor network specializes in talent
representation, sports operations & advisory, event & experiences management,
media production & distribution, experiential marketing and brand licensing.
Who We Are:
‎160/‎90 is currently seeking an Operations Analyst to work on the agency
operations team supporting a tier one global client. This person will have a
strong focus with two key systems used across the agency, our CRM sales
system, and our project management system. This position will also be
extremely involved in utilization, staffing and pricing and work closely with
finance and senior management on finance/budget reconciliation as it relates
to the client account business.
160over90 is an Endeavor company and ‎750 strong full-service creative agency
with offices in London, New York, Los Angeles, Hong Kong, Sydney and others.
160over90 combines advertising and branding, sponsorships and partnerships, PR
& Comms and experiential to position themselves as the world's most
culturally-led creative agency. 160over90 is a reference to elevated blood
pressure, derived from the idea that great work elicits strong, emotional
consumer reactions.
What makes 160over90 different is not what they do, it's the power of the
Endeavor platform and the lens (insights, access and influence) into the work
and world this provides. The Endeavor platform provides unrivalled access
within entertainment, sports, culinary, art, gaming, fashion, and music as the
holding company of WME, IMG, UFC and many more global properties.
Key Responsibilities Include:
General
* Support the client business lead and finance teams in the tracking, reporting and management of the client P&L
* Take responsibility and accountability for the reconciliation of project PO's using the agencies internal finance reporting systems and adhering to the clients requirements as it relates to providing evidence against spend
* Submit and approve invoices using Esker
* Support the management team in the tracking of client projects and finances through the agencies internal CRM platform
* Build a relationship with and act as the key conduit between the agency and the client counterpart in finance process and operations
* Take responsibility for the client follow ups and chasing of PO and invoice issuance and payments
* Manage the agencies internal tracking documentation and status sheets as it relates to status of work statements, PO's, invoicing and payment
* Work closely with the agencies client account teams and project budget owners to ensure budgets are accurate, in correct client facing format and corresponding SOW documentation is in place
Data Analytics
* Utilize reporting from both systems, learn to write ad hoc reports to support the business and perform analytical work
* Perform data analytics and assist with maintaining dashboards and other management reporting
* Recommend actions, improvements and solutions based on analyzing and interpreting data
Utilization
* Maintain sold utilization and time tracking in Workamajig
* Develop reporting for monthly sold utilization meetings as it relates to the tier one client account team
* Help develop PowerBI reports for sold utilization, time tracking and burn rates as it relates to the tier one client account team
* Involvement in rolling out pricing/utilization/time tracking for our tier one client account team
Other
* Assist the tier one client account team with the onboarding of new staff and act as the liaison between HR, Ops, Finance and Legal
* Other duties as requested by management team
You will have the following strengths
* Relevant agency or client-based experience across in a similar operations role
* Bachelors degree (or equivalent qualification)
* Become an expert with the agency's sales system, Global CRM
* Become an expert with the agency's project management software, Workamajig
* Become an expert with our reporting tool, PowerBI
* Provide data entry support
* Focus on data integrity
Our Values:
* We are fueled by Persistence, adapting and seeking solutions in the face of challenges.
* We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
* We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
* We rely on Collaboration across our network to power culture and unite people around the world.
* We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.
Our Work Ethic:
We know the world has changed, and we want to offer our employees the chance
to collaborate at our unique office spaces, whilst enjoying the convenience of
working from home.
We've adopted a hybrid working approach to give more flexibility on where and
how we work. You'll find out more about what this means for this role during
the recruitment process, but we are currently excited to have our employees
experience our office culture as much as possible.
Endeavor unites and brings people together in our love of sport, culture, and
entertainment. We understand this can only be accomplished when we harness the
entirety of our company and lead with a lens of diversity, equity, and
inclusion in everything we do. It means that we engage in anti-racism and
ally-ship the way we do anything. Fiercely and fearlessly. As a global company
that drives culture we endeavor to reflect the world's diverse voices both
internally and externally to ensure success in our mission.
If you require reasonable accommodation during the application and selection
process, please let us know. We will work together to best meet your needs.
160over90 is part of Endeavor, a global entertainment, sports and content
company, home to the world's most dynamic and engaging storytellers, brands,
live events and experiences. The company is comprised of industry leaders
including entertainment agency WME; sports, fashion, events and media company
IMG; and premier mixed martial arts organization UFC. The Endeavor network
specializes in talent representation; marketing and licensing; content
development, distribution and sales; event management; and a number of direct-
to-consumer offerings.
The Process:
We appreciate the time take to apply for the role and your recent interest in
IMG. We will review all applications within five working days and be in touch
with those who have been shortlisted to the next stage. Unfortunately, due to
volume we are not able to get back to everyone individually so if you have not
heard back from us unfortunately you have not been successful on this occasion
and wish you all the best in your search.
Endeavor LinkedIn - https://www.linkedin.com/company/endeavor-co/mycompany/
Endeavor Website -
https://www.endeavorco.com/
Endeavor unites and brings people together in our love of sport, culture, and
entertainment. We understand this can only be accomplished when we lead with a
lens of diversity, equity, and inclusion in everything we do. As a global
company that drives culture, we strive to reflect the world's diverse voices.
Endeavor is an equal opportunities employer and encourages applications from
suitably qualified and eligible candidates regardless of sex, race,
disability, age, sexual orientation, or religion or belief.