Receptionist and Admin Assistant

SUMMARY OF THE ROLE
As a receptionist and admin assistant, you will support the team and
departments by executing various administrative tasks as assigned and as per
operating procedures and clearly established processes.

This position is based in Dubai - UAE and reports to the Executive Secretary
to Regional VP.
Responsibilities
* Receive incoming and outgoing visitors to the office, prepare visitor badges and notify employees of visitors'' arrivals
* Manage telecommunications systems
* Handle queries via phone, email and general correspondence
* Prepare, send and record daily courier shipments and submit invoices to Finance department for verification and billing process in a timely manner
* Assist staff / departments with travel / hotel bookings and submit invoices to Finance department for verification and billing process in a timely manner
* Assist departments with arrangements for group bookings covering hotel arrangements, dinner reservations, transportation as needed.
* Make use of relevant systems or software in accordance with detailed instructions and well-established processes.
WHAT WE ARE LOOKING FOR AND WHAT WE OFFER
Qualifications
* Diploma or Bachelor's degree in Communications / Business Administration
* ‎1 - ‎3 years of work experience in a similar role
* Microsoft Office ‎365 knowledge
* Written and verbal communication skills
* Customer Service

Competencies we look for
* Acts on own initiative, makes things happen and accepts responsibility for the results
* Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results
* Is aware of own strengths and limitations and pursues learning and career development opportunities
* Understands the organization's informal rules and structures and utilizes political processes effectively to get things done

We offer
* Competitive compensation and benefits.
* Continuous learning opportunities and training activities through on-the-job training and our in-house learning.
* Career development opportunities across multiple disciplines and geographies.
* Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.
* A supportive and inclusive company culture where you can be your authentic self.
* A focus on having fun together through team buildings and social activities.

POSITION INFORMATION
Company:
Jotun MEIA FZ-LLC

Contract Type:
Regular
Time Type:
Full time
CLOSING DATE (dd.mm.yyyy):
‎04.06.‎2023
WHO WE ARE
Jotun's story in the MEIA region (Middle East, India and Africa) began in
‎1962, and has grown to include ‎18 legal entities committed to achieving
success and growth of the Jotun Group. Throughout our history, we have focused
on providing our employees with meaningful and challenging work, rewarding
them through continued learning and development, underpinned by our values of
Care, Loyalty, Respect and Boldness.
Jotun MEIA FZ-LLC is the regional hub for Jotun in the MEIA region providing
functional and business support to all our legal entities. With more than ‎130
employees, we aim to further strengthen Jotun's position in the region through
ambitious market growth plans that focus on innovation, efficiency and
profitability.
Visit our
Career Page
to know more about life at Jotun.
Jotun's company culture welcomes and values differences in people. Our more
than ‎10,200 employees on all continents represent ‎90 nationalities, four
generations and diversity of professions, gender, abilities, ethnicities,
beliefs, cultures etc. We are committed to represent the societies we operate
in, promoting equality, equity and zero-tolerance for discrimination.
If you are applying to a position and require any additional support in the
interview process, please let us know how we can accommodate this.
If you think that this role is what you could be doing next, apply now!