Receptionist/Admin Coordinator

Requisition ID: ‎26917
Job Location(s): Dubai, AE

Job Description

Danfoss is looking for a Receptionist/Administration Coordinator to join a
team of dedicated and ambitious colleagues in a dynamic organization where no
days are alike. You will support leaders, colleagues and external parties
through a broad variety of tasks. It will be your responsibility to keep an
overview in this all-round administrative role.
In this role, you can look forward to a highly varied workday with many
different tasks and a large contact surface across the entire organization.
You will be given the opportunity to have a great amount of influence on your
responsibilities and tasks. If you want to put your outstanding skills within
coordination and communication into play in an international organization,
which is on a growth journey, keep reading.

Job Responsibilities

Responsibilities of this position include, but are not limited to, the
following.
* Manning the front desk and providing general support to office guests/visitors.
* Answering incoming calls/direct calls
* Managing outgoing mail/courier bookings
* Ordering office/pantry supplies and research new deals and suppliers.
* Onboarding new Heat Exchanger employees - making sure equipment such as laptop, monitor, welcome gifts, business cards, etc.
* Offboarding of leaving employees - facilitate company asset handover, arrangement of farewell gift and meetings, etc.
* Supporting business travel management, e.g. hotel, flights, car rental, and travel insurance.
* Managing the JAFZA business portal and tracking validity of business/trade licenses, camp lease, employee visas, and processing new/renewal/cancellation requirements.
* Renewing Property, Workmen's Compensation, and group medical insurance policies.
* Performing other tasks and responsibilities as may be assigned.

Background & Skills

The ideal candidate possesses these skills.
* You are a self-driven, service minded, and structured person, who enjoys interacting with different cultures across all levels.
* You have a relevant educational background, and, preferably, some years of experience from a similar role.
* You are proficient in MS Office (Word, Excel, and Powerpoint in particular).
* You thrive in a fast-paced environment and you can manage a variety of tasks simultaneously without losing your attention to detail or overview.
* You are creative and curious about seeing things from a different perspective.

Danfoss - Engineering Tomorrow

At Danfoss, we are engineering solutions that allow the world to use resources
in smarter ways - driving the sustainable transformation of tomorrow. No
transformation has ever been started without a group of passionate, dedicated
and empowered people. We believe that innovation and great results are driven
by the right mix of people with diverse backgrounds, personalities, skills,
and perspectives, reflecting the world in which we do business. To make sure
the mix of people works, we strive to create an inclusive work environment
where people of all backgrounds are treated equally, respected, and valued for
who they are. It is a strong priority within Danfoss to improve the health,
working environment and safety of our employees.

Following our founder's mindset 'action speaks louder than words', we set
ourselves ambitious targets to protect the environment by embarking on a plan
to become CO2 neutral latest by ‎2030.

Danfoss is an EO employer and VEVRAA Federal Contractor. All qualified
applicants will receive consideration for employment without regard to race,
color, religion, sex, national origin, age, disability, veteran status, or
other protected category.