Receptionist/Admin assistant (UAE National only)

Description
As we continue to grow, we are looking for an experienced receptionist/admin
assistant (UAE national only) to manage our very busy reception and support
administrative tasks across the school.
For all staff in school we share a responsibility to ensure that children are
safe and properly supervised at all times. Our school is committed to 'amazing
learning'- providing enjoyable and meaningful learning experiences so that
every pupil makes as much progress as possible. All staff are expected to
adhere to The Aquila Professional Code of Conduct and commit to promoting our
vision - 'A happy community school with amazing learning at its heart where
pupils are empowered to make choices, engage in meaningful learning
experiences and make exceptional progress'. Our focus is providing children
with amazing learning and to be the school of choice for the community we
serve.
The Aquila School is committed to safeguarding and promoting the welfare
of children and young people and expects all staff and volunteers to share
this commitment. All post holders are subject to appropriate vetting
procedures and satisfactory Criminal Background Checks or equivalent covering
the previous ‎10 years ' employment history.
Key qualities and skills:
* To be friendly, approachable, professional, discreet and knowledgeable
* To be hardworking, adaptable and able to use initiative working alone as part of a team
* To be IT literate and an excellent and efficient administrator
* To be happy and able to relate well to children, staff and visitors
Core purposes:
* To welcome visitors to our school and deal with queries from families, visitors, staff and children
* To deal with queries and communication by email and telephone
* To take a varied and active role in the day to day running of our busy school including organization of trips and visits, school lunch logistics and liaison with external CAS providers
* Collating and publishing the weekly newsletter and managing the school app
* Supporting the school in its vision to be the school of choice for the community
* Managing the IFA led ECA communication and school lunch processes
Key duties include:
* Answering the telephone, screening and directing calls
* Collating and publishing the weekly newsletter
* Cross checking attendance to ensure accurate registration of pupils
* Supporting the reporting process
* Managing the logistics for children booking school lunches
* Ensuring effective communication between school, families and IFA
* Liaising with the external CAS provider to ensure clarity of communication
* Taking and relaying communications
* Greeting visitors and providing refreshments
* Providing information to both callers and visitors
* Supporting with school marketing and admissions activities
* Providing general administrative and clerical support to the leadership of the school
* Assisting in updating the staff and pupil covid and vaccination trackers
* Preparing and sending covid letters to staff and families
* Providing support in updating DHA, KHDA & ISP records / trackers in collaboration with the health and safety manager, hr manager and school clinic
In addition, all staff are required to carry out any tasks required by the
school or the regional office to facilitate the smooth day to day running of
the school
To be line managed by the school head of admissions
Holidays- ‎30 working days per calendar year
Hours of work: ‎7:15am to ‎4:00pm Monday to Thursday and up to ‎12:00 noon on
Friday's (and up to ‎4:00pm on a Friday every ‎3-‎4 weeks as per a rota system)