Admin Assistant (Emirati National)

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* eneral Administrative Support: P
* rovides administrative/secretarial support to the SVP/VP and his team members. G
* reet and host guests and office visitors with courtesy and respect. M
* aintains a hard copy or electronic calendar for the responsible SVP. F
* ollows Hill International Standard Office and Projects Document Control Procedure. Collects, reviews, and distributes incoming hard copies and electronic mail. Independently handles mail, not requiring the SVP's attention. Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP's signature. C
* oordinates complex travel arrangements. P
* hotocopying, scanning and filing documents. P
* repares, copy, submit and file expense reports using VantagePoint. P
* rocess vendors' invoices in coordination with Finance Department. P
* erforms other administrative assignments as required. B
* e part of the Operations/Admin Team when required. O
ther Administrative assignments (if and when required) F
* ront Desk Operations: A
* nswering phones and routing calls. M
* aintaining office fax machines, copy machines and printers. M
* anaging the office drivers' schedule e.g. organizing daily pickup, drop off and document deliveries. A
* rranging for courier pickup as required. O
* rdering office and kitchen supplies and coordinating the delivery. U
* sing excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc. O
* ffice Operations: A
* ssisting with event/meeting planning. C
* oordinating and (when necessary performing) the clean-up and organization of the office.
D
* egree in office management or equivalent from a technical institute. E
* xcellent command of written and spoken Arabic and English. L
* iterate with MS Office Suite, Word, Excel, and Outlook. A
* ble to perform multiple tasks simultaneously.
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ill International, with more than ‎3,200 professionals in over ‎100 offices
worldwide, provides program management, project management, construction
management, project management oversight, dispute resolution, advisory,
facilities management, and other consulting services to clients in a variety
of market sectors. E ngineering News-Record m agazine recently ranked Hill
as one of the largest construction management firms in the United States. For
more information on Hill, please visit our website at www.hillintl.com .
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ill is exclusively a program, project, and construction management provider,
meaning we have one focus as a company: protecting client interests. Free of
any potential conflicts, our entire business is geared towards helping clients
achieve their desired outcomes. We are dedicated to exceeding expectations
throughout the entire construction project lifecycle and adapt to the needs of
each assignment to develop tailored approaches and solutions to meet those
needs.
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ill is a proud member of the Global Infrastructure Solutions, Inc. family of
companies. Learn more about GISI at www.gisi.com .
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ill International is an Equal Opportunity
Employer/Minority/Female/Veteran/Disabled N

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