April 2023
Reporting to:
Territory: UAE - GCC
Job Overview
At Electra, we need talented people that will share our strategy to be the
obvious contracting partner for local & international players who wish to set
up an event within the GCC.
We are an equal opportunity employer. You will join a multicultural and
diverse team.
Main responsibilities (list is non exhaustive) :
SUPPLIERS COMMUNICATION:
* Maintain good communication with suppliers & answer suppliers' phone calls & emails
* Share payment allocations when requested by suppliers
* Perform suppliers reconciliations as and when required, ensure to keep the records updated for review of Finance Manager
* Acknowledgement of our payment terms with suppliers and ensure it is communicated across teams to avoid gaps
ACCOUNTS PAYABLE WORK :
* Review POs prepared by Procurement (check correct GL code, split by job in NAV), advise corrections
* Book purchase bills in NAV against POs (check invoice posting supporting: PO + delivery note signed & stamped + bill / contract, approving authority)
* Prepare AP aging reports & weekly payments schedule, report and monitor urgent payments to be made (for validation with Finance Director)
* Post LPO accrual by the end of month, update reporting packages and take part in all month end closing activities (WIP calculations & adjusting entries)
* Follow up on waiting on bill (monthly)
* Follow up on LPO register (monthly), ensure closing of open LPOs on time
* Help negotiate payment terms with suppliers and propose recommendations for department improvement
ADMIN ACCOUNTING WORK:
* Documents filing when needed
* Report of any delay in complying with payment terms to Finance Manager
STOCK TAKE:
* Participate in organizing and performing the year-end stock take for all concerned departments
* Calculate the year-end stock value with procurement and with Finance Manager
Knowledge and Experience:
* 2-3 years of experience (audit experience is an advantage)
* Graduate Education
* Fluent English
Technical & Functional Skills:
* MS Office
* Microsoft dynamics NAV or on-hand experience for other accounting software
Other Skills & Competencies:
* Effective team player
* Good communication skills
* Quick learner
* Adaptive to the environment
* Open minded
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